Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to The W.W. Williams Company, LLC to improve Columbus Fire Engine XE-32, which is in need of a replacement motor. A quote from the manufacturer's authorized repair dealer, The W.W. Williams Company, LLC, has been received and approved by Fleet Management to commence improvements to the Engine in order to place it back in service.
Bid Information: Universal Term Contract ~ The W.W. Williams Company, LLC / Vendor 020988 / PA006788
Emergency Designation: This legislation is to be declared an emergency measure so that the improvements to this front-line response apparatus may commence as soon as possible, and avoid any supply chain delays.
FISCAL IMPACT: This ordinance authorizes an expenditure of $63,595.34 for improvements needed on Columbus Fire Division Engine XE-32 to place it back in service. Funds are available within the Fire Division's Safety Bond Fund, Fund 7701, for such improvements. A transfer of funds is required to fund this project.
Title
To authorize a transfer between projects within the Safety Bond Fund; to authorize the Director of Finance and Management to issue a purchase order to The W.W. Williams Company, LLC for improvements to Fire Engine XE-32 in accordance with the universal term contract established for such purpose; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the expenditure of $63,595.34 from the Safety Bond Fund; and to declare an emergency. ($63,595.34)
Body
WHEREAS, it is necessary to amend the 2024 Capital Improvements Budget within the Safety Bond Fund, Fund 7701; and
WHEREAS, it is necessary to transfer funds within the Safety Bond Fund, Fund 7701 to properly align cash with projected expenditure; and
WHEREAS, the Division of Fleet Management needs to complete improvements for Engine XE-32 from The W.W. Williams Company, LLC on behalf of the Division of Fire in accordance with the universal term contract established for such purpose; and
WHEREAS, it is necessary to authorize an expenditure from the Safety Bond Fund, Fund 7701, for improvement to Engine XE-32; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Fire in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order to The W.W. Williams Company, LLC for improvements to Columbus Fire Engine XE-32, and for such work on this front line response apparatus to commence as soon as possible and avoid any supply chain delays, all for the immediate preservation of the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund, Fund 7701 per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That the transfer of cash and appropriation in the amount of $63,595.34 is hereby authorized between projects within the Safety Voted Bond Fund 7701, per the account codes in the attachment to this ordinance
SECTION 3. That the Director of Finance and Management is hereby authorized to issue a purchase order to The W.W. Williams Company, LLC for the purchase of improvements to Columbus Fire Engine XE-32 for the Division of Fire to place it back in service.
SECTION 4. That the expenditure of $63,595.34, or so much thereof as may be necessary for the purchase of these improvements, be and is hereby authorized from the Safety Bond Fund, Fund 7701, per the accounting codes in the attachment to this ordinance
SECTION 5. That the 2024 Capital Improvement Budget be amended in Fund 7701, as follows. to establish proper authority for this purchase:
Fund / Project Name (Funding Source) / Project Number / Current Authority / Revised Authority / Difference__
7701 Impound Lot Resurfacing (Voted Carryover) P330066-100006 $11,673,647.00 $11,610,052.00 ($63,595.00)
7701 Fire Apparatus Replacement - Medics (Voted Carryover) P340150-100000 $2,919,711.00 $2,983,306.00 $63,595.00
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2 above.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project
SECTION 8. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.