Explanation
Background:
The extension of the current three year agreement would eliminate the costly process of re-programming the existing burglar and fire alarm systems to be successfully monitored remotely. At this time, if another vendor were to be awarded the re-bid contract, each site would need to be visited by the new vendor to program the installed dialer device to their monitoring central station. Current monitoring cost per burglar and fire alarm systems is $8.50 per month for approximately 70 alarm systems. The hourly labor rate for repairs is $42.00 per hour with no trip charge. Current prices quoted in 2008 as agreed to by Elite Fire Services are to remain in effect during the extension of the agreement to May 31, 2014.
The cost of the remainder of 2011 contract extension will be $10,000.00. Total funding for these services during 2011 will not exceed $16,000.00. Funding for subsequent years would be created each year as needed on an annual basis.
The Recreation and Parks Department is requesting that the informal bidding provisions of the Columbus City Code Chapter 329.06 be waived in order to extend the existing bid contract with Elite Fire Services. It is more cost effective and in the best interest of the City to extend contract with Elite Fire Services at bid prices from 2008. Elite Fire Services, since the beginning of their relationship with the City of Columbus, has successfully provided the Recreation and Parks Department an opportunity to rehabilitate many older alarm systems in which parts are no longer available and modernize the technology at many of the department's existing security system locations.
Emergency Justification:
Emergency action is requested to maintain the security of City-owned property and facilities with no disruption in service
Principal Parties:
Elite Fire Services
Rod Bishop: Owner
600 Shoemaker Ave. Unit 5
Columbus Oh. 43201
586-4255
10+ Columbus Employees
Contract compliant through 3.16.2012
Title
To authorize the Director of Recreation and Parks to modify and extend the contract with Elite Fire Services for required maintenance and monitoring services of burglar and fire units in various city facilities under the purview of the Recreation and Parks Department; to authorize the expenditure of $10,000.00; and to declare an emergency. ($10,000.00)
Body
WHEREAS, the Department of Recreation and Parks desires to modify and extend the contract with Elite Fire Services for required maintenance and monitoring services on burglar and fire alarm systems for three (3) years to May 31, 2014; and
WHEREAS, prices quoted in 2008 as agreed to by Elite Fire Services are to remain in effect during the extension of the agreement to May 31, 2014.; and
WHEREAS, the extension of the current three year agreement would eliminate the costly process of re-programming burglar and fire alarms systems; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to extend the contract with Elite Fire Services by three (3) years to May 31, 2014; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify and extend the contract with Elite Fire Services for required maintenance and monitoring services on burglar and fire alarm systems for three (3) years to May 31, 2014.
Section 2. That prices quoted in 2008 as agreed to by Elite Fire Services are to remain in effect during the extension of the agreement to May 31, 2014.
Section 2. That the expenditure of $10,000.00 or so much as necessary for the Elite Fire Services 2011 contract extension will come from Operating Fund 285, Dept 51-01, OCA 510495, Object Level One 3, partially Object Level Three 3398 ($7,000.00 ) and partially Object Level Three 3372 ($3,000.00).
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.