Explanation
To establish eight (8) contracts for the option to purchase Emergency Repair Services for Low-Income Residential Properties for use by only the Department of Development, the largest user. The term of the proposed option contracts will be one year with an option to renew for two additional years if mutually agreed. Contract expiration date is March 30, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000567). One-Hundred and sixteen (MAJ:100) (F1:6) (M1A:10) bids solicited; eleven (MAJ:11) bids received.
The Purchasing Office is recommending award of a contracts to the lowest, responsive, responsible and best bidders in a variety of repair service categories:
Stairway Chairlift, MAJ, CC#31-1674969, $5,000.00
Absolute Air, MAJ, CC#31-1427312, $35,000.00
All About Drains, MAJ, CC#27-9482908, $20,000.00
Ready Wire Electrical Contractors, MAJ, CC#51-0466059, $5,000.00
Holt Mechanical, MAJ, CC#31-1563918, $20,000.00
Ohio Mechanical Inc., MAJ, CC#31-1676592, $40,000.00
ABC Gas Repair Inc., F1, CC#31-0947284, $20,000.00
Union Electric & Communications, MAJ, CC#31-1708186, $15,000.00
Total Estimated Annual Expenditure: $160,000.00
These companies are not debarred according to the Federal Excluded Parties Listing. These companies are not listed on the State of Ohio Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Neighborhood Service Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into eight (8) contracts for an option to purchase Emergency Repair Services for Low-Income Residential Properties, with All About Drains, Absolute Air, ABC Gas, Ohio Mechanical, Holt Mechanical, Ready Wire, Union, and Stairway/Chairlift, to authorize the expenditure of eight dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($8.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 29, 2004 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, this ordinance is being submitted for consideration as an emergency measure to establish a supply matrix as soon as possible for the purchase of Emergency Repair Services for the Neighborhood Services Division; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into contracts for an option to purchase Emergency Repair Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into contracts for an option to purchase Emergency Repair Services in accordance with Solicitation No. SA000567 as follows:
Stairway Chairlift, Conveying Systems Service, $1.00
Absolute Air, Plumbing and Heating Services, $1.00
All About Drains, Plumbing Services, $1.00
Ready Wire Electrical Contractors, Electrical Services, $1.00
Holt Mechanical, Heating Services, $1.00
Ohio Mechanical Inc., Heating Services, $1.00
ABC Gas Repair Inc., Plumbing Services, $1.00
Union Electric & Communications, Electrical Services, $1.00
SECTION 2. That the expenditure of $8.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.