Explanation
This legislation authorizes the Director of Public Utilities to renew its contract with CUES Inc. to provide annual licenses and technical support services for the GraniteNet software as a service (SaaS) cloud platform and applications to the Division of Sewerage and Drainage (DOSD) as the collection and analysis tool for field closed circuit television video (CCTV) inspections. GraniteNet software allows for proper inspection of Sewer System and is imperative to ensure proactive maintenance. GraniteNet software helps reduce the probability of line breaks and reactive maintenance; which in turn allows provides the highest level of service to the community.
The Department of Public Utilities (DPU) solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code through RFQ020701. Three (3) bids were received and publicly opened on March 17, 2022. Weighted scoring criteria were used considering the following categories: Local workforce, project team, past performance, understanding of project, software requirements/technology, training & ongoing support, environmentally preferable. CUES was selected with the highest score of 3 proposals received.
The original contract (ORD 2975-2022) went go into effect in November 22nd, 2022. It was bid as a implementation contract supporting five initial phases including planning, assessment and system readiness evaluation, test migration of legacy data, integration with the City’s geographic information system (GIS) sources, system training and documentation, and system implementation that included a final legacy data migration. After the implementation, there is an option for five (5) additional years contingent on agreement between the City and the Contractor and approval of City Council. This renewal is to provide the funding necessary for the payment of services for the second year of annual licenses and technical support services for GraniteNet software, to be provided through the end of August 2026.
SUPPLIER:
CUES, Inc. | D365 Vendor #032360 | Expires 11/7/2024 |
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$43,738.00 is budgeted and needed for this purchase
$219,063.00 was spent in 2024
$42,630.00 was spent in 2023
Title
To authorize the Director of Public Utilities to renew a contract with CUES Inc. to provide the GraniteNet SaaS cloud platform and applications for field closed circuit television video (CCTV) inspections for the Division of Sewerage and Drainage (DOSD); and to authorize the expenditure of $43,738.00 from the Sewer Operating Sanitary Fund. ($43,738.00)
Body
WHEREAS, there is a continued need for sewer assessment and video inspections for the Division of Sewerage and Drainage’s Sewer Maintenance Operations Center; and
WHEREAS, the Department of Public Utilities solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code through RFQ020701; and
WHEREAS, three (3) bids were received and opened on March 17, 2022; and
WHEREAS, CUES, Inc. won the bid proposal with their GraniteNet software solution; and
WHEREAS, the contract was initially bid as an implementation contract with an option for five (5) additional years of licenses and technical support services contingent on consensus of the City and the Contractor and approval of City Council; and
WHEREAS, the expenditure of $43,738.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 03, Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to renew the contract for the GraniteNet SaaS cloud platform and applications with CUES Inc.; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew a contract with CUES Inc., 3600 Rio Vista Avenue, Orlando, FL 32805, for the GraniteNet SaaS cloud platform and applications for the Division of Sewerage and Drainage. Total amount of renewal No. 2 is $43,738.00.This renewal will extend the contract through and including August 31, 2026.
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $43,738.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 03, Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowable by law.