Explanation
BACKGROUND:
This ordinance authorizes the Department of Technology, on behalf of the Division of Planning and Operations and the Division of Design & Construction, to enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD product licensing and software as an upgrade to the division's current software. The software is used for mapping, the creation and/or updating of shop drawings and architectural plans, etc. Because the software program is proprietary to the vendor, the Department of Technology, on behalf of the Division of Planning and Operations and the Division of Design & Construction, would be entering into a contract with DLT Solutions, Inc., the sole distributor in this area, in the amount of $40,217.60.
This purchase will provide Division of Planning and Operations and the Division of Design & Construction with continued vendor support making it easier for the division to share data with its customers, agencies, consultants and other interested parties with whom they interact.
Due to the urgent and immediate need to install the software and to allow for the associated training, and to facilitate meeting deadlines and timelines, this legislation request approval to waive the competitive bidding provisions of the Columbus City Code Section 329.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT:
Funds are budgeted and available in the Information Services Fund to cover this purchase in the amount of $40,217.60.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase, as the software license, application and support services being purchased are very important to the Division of Planning and Operations and the Division of Design & Construction.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54-1599882 Expiration Date: 11/20/2011
Title
To authorize the Director of the Department Technology, on behalf of the Division of Planning and Operations and the Division of Design & Construction, to enter into a agreement with DLT Solutions, Inc. for the purchase of AutoCAD product licensing and software; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $40,217.60 from the Information Services Fund; and to declare an emergency. ($40,217.60)
Body
WHEREAS, this purchase will provide the Division of Planning and Operations and the Division of Design & Construction with continued vendor support making it easier for the division to share data with its customers, agencies, consultants and other interested parties; and
WHEREAS, the licensing and related software are used for mapping, the creation/updating of shop drawings and architectural plans; and
WHEREAS, due to the urgent and immediate need to install the software and to allow for the associated training, this ordinance requests permission to waive the competitive bidding requirements of Columbus City Code within section 329, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to immediately enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD product licensing and software to ensure continued vendor support for this upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Division of Planning and Operations and the Division of Design & Construction be and is hereby authorized to enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD product licensing and software in the amount of $40,217.60.
SECTION 2: That the expenditure of $40,217.60 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 010|OCA Code: 514265|OBJ. Level 1: 03|OBJ. Level 3: 3358|Amount: $27,148.80|
Div.: 47-01|Fund: 514|SubFund: 010|OCA Code: 514599|OBJ. Level 1: 03|OBJ. Level 3: 3358|Amount: $13,068.80|
SECTION 3: That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Chapter 329 of the Columbus City Codes be and are hereby waived.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.