Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract for setting poles and installing overhead conductor necessary for the Circuit 14115 Extension Hague Avenue/Fisher Road to provide service for the existing police academy, the new police academy and a Division of Water pump station. This legislation also authorizes a transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and an amendment to the 2002 Capital Improvements Budget.
The bid opening was advertised in the City Bulletin and two bids were received and opened by the Director of Public Utilities on June 11, 2003. One bid was from a majority business enterprise, Davis Company, Inc., Contract Compliance No. 311082719, in the amount of $275,000.00. The second bid was from a certified emerging female business enterprise, U.S. Utility Contractor Co., Inc., Contract Compliance No. 341606689, in the amount of $114,039.00.
The bids have been evaluated and an award is recommended to U.S. Utility Contractor Co., Inc. as the lowest responsive bid.
Emergency action is requested in order that the contract may be executed and construction may be completed in sufficient time to meet the construction schedule of the new police academy.
FISCAL IMPACT: This project will be funded from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and the Electricity Bond Fund. This legislation authorizes the transfer and the expenditure of funds.
Title
To amend the 2002 Capital Improvements Budget; to authorize the transfer of $98,924.98 within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Director of Public Utilities to enter into a contract with U.S. Utility Contractor Co., Inc. to install Circuit 14115 Extension Hague Avenue/Fisher Road for the Division of Electricity; to authorize the expenditure of $104,363.92 from Voted Street Lighting and Electricity Distribution Improvements Fund and $9,675.08 from Electricity Bond Fund; and to declare an emergency. ($114,039.00)
Body
WHEREAS, bids were received and opened by the Director of Public Utilities on June 11, 2003 for Circuit 14115 Extension Hague Avenue/Fisher Road; and
WHEREAS, U.S. Utility Contractor Co., Inc. submitted the lowest responsive bid for the installation of said project; and
WHEREAS, it is necessary to appropriate and transfer funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund into the appropriate project for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to enter into a contact for Circuit 14115 Extension for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract with U.S. Utility Contractor Co., Inc., in the amount of $114,039.00, for Circuit 14115 Extension Hague Avenue/Fisher Road.
SECTION 2. That Section 1 of the 2002 Capital Improvements Budget Ordinance No. 1674-02 is hereby increased as follows, to provide sufficient budget authority for the Distribution System Improvements Project:
DIVISION OF ELECTRICITY, DIVISION NO. 60-07
PROJECT PROJECT CURRENT AMENDED
FUND NUMBER NAME CIB AMOUNT CIB AMOUNT
553 670608 Distribution System 719,699 818,624
Improvements
553 670607 Italian Village 453,000 393,000
553 670977 Facilities Renovation 1,185,218 1,146,293
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund No. 553, Division No. 60-07, as follows:
FROM:
PROJECT PROJECT OBJECT
NUMBER NAME OCA CODE LEVEL 3 AMOUNT
670977 Facilities Renovation 670977 6621 38,924.98
670607 Italian Village 670607 6621 60,000.00
TOTAL 98,924.98
TO:
PROJECT PROJECT OBJECT
NUMBER NAME OCA CODE LEVEL 3 AMOUNT
670608 Distribution System 670608 6621 98,924.98
SECTION 4. That to pay the cost of the aforesaid contract, the expenditure of $104,363.92, or so much thereof as may be needed, be and is hereby authorized from Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Project 670608, OCA 670608, Object Level Three 6621 and the expenditure of $9,675.08 is hereby authorized from Electricity Bond Fun 582, Division No. 60-07, Project 670608, OCA 582608, Object Level Three 6621.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.