Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the Bridge Rehabilitation-Arcadia Avenue Over Glen Echo Ravine project for the Division of Design and Construction.
Work on this project consists of the reconstruction and rehabilitation of the Arcadia Avenue Bridge over Glen Echo Ravine. The project will include replacement of the approach slabs, expansion joints, bearing and backwall rehabilitation. The project will also include a microsilica concrete overlay, wing wall rehabilitation, beam rehabilitation, painting of structural steel, and minor asphalt milling and resurfacing of the ends of the approach slabs. (Ohio Department of Transportation Project Name and PID - FRA-Front St Bridge-PID 86113).
The estimated Notice to Proceed date is August 4, 2011. The project was let by the Office of Support Services through vendor services. 4 bids were received on June 30, 2011 (4 majority) and tabulated on July 1, 2011 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Righter Company, Inc. $449,562.30 Columbus, OH Majority
Eagle Bridge Co. $459,917.70 Sidney, OH Majority
Complete General Construction $499,714.60 Columbus, OH Majority
Shelly and Sands $500,008.85 Columbus, OH Majority
Award is to be made to Righter Company, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Righter Company, Inc.
2. CONTRACT COMPLIANCE
Righter Company, Inc's contract compliance number is 310889208 and expires 2/22/13.
3. FISCAL IMPACT
The City share of this project is budgeted within the 2011 Capital Improvement Budget. This project is partially funded by the Ohio Department of Transportation (ODOT). ODOT will be responsible for 80% of eligible construction and inspection costs up to a maximum of $375,000.00 in the form of a reimbursement grant and the City will provide the remaining funds.
Bids on this project were higher than expected and the amount budgeted within this project was $100,000.00 for the City's share. This will result in this legislation only funding part of the funding needed for construction administration and inspection. The remaining funding for construction administration and inspection will require a C.I.B amendment and is expected to be legislated in September.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with Righter Company, Inc. for the Bridge Rehabilitation - Arcadia Avenue Over Glen Echo Ravine project; to provide for the payment of inspection services in connection with the project; to authorize and direct the City Auditor to appropriate and transfer $100,000.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $100,000.00 within the Streets and Highways G.O. Bonds Fund; to authorize the transfer of funds to the Fed-State Highway Engineering Fund; to appropriate and authorize the expenditure of $475,000.00 from the Fed-State Highway Engineering Fund; and to declare an emergency. ($475,000.00)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bridge Rehabilitation - Arcadia Avenue Over Glen Echo Ravine project; and
WHEREAS, work on this project consists of the reconstruction and rehabilitation of the Arcadia Avenue Bridge over Glen Echo Ravine. The project will include replacement of the approach slabs, expansion joints, bearing and backwall rehabilitation. The project will also include a microsilica concrete overlay, wing wall rehabilitation, beam rehabilitation, painting of structural steel, and minor asphalt milling and resurfacing of the ends of the approach slabs; and
WHEREAS, bids were received on June 30, 2011 and tabulated on July 1, 2011 and a satisfactory bid has been received; and
WHEREAS, it is necessary to enter into contract with Righter Company, Inc; and
WHEREAS, it is necessary to provide for construction inspection; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the city will issue to finance this project is presently expected not to exceed $100,000.00; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project").
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately for the rehabilitation of this bridge to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Righter Company, Inc, 2424 Harrison Road, Columbus, Ohio, 43204, for the construction of the Bridge Rehabilitation - Arcadia Avenue Over Glen Echo Ravine project in the amount of $449,562.30 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $25,437.70.
SECTION 2. The sum of $100,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Streets and Highways G.O. Bonds Fund, No. 704, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $100,000.00 is hereby appropriated within Fund 704, the Streets and Highways G.O. Bonds Fund, Dept-Div. 59-12, Division of Design and Construction as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-160062 / Bridge Rehabilitation - Arcadia Avenue Over Glen Echo Ravine / 10-5501 / 743162 / $100,000.00
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3 above.
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3, above.
SECTION 8. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $100,000.00. (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 9. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 10. That the transfer of Funds between the Streets and Highways G.O. Bonds Fund, Number 704, and the Fed-State Highway Engineering Fund, Number 765, be authorized as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-160062 / Bridge Rehabilitation - Arcadia Avenue Over Glen Echo Ravine / 10-5501 / 743162 / $100,000.00
To:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591186 -100000 / Arcadia Avenue Bridge / 80-0886 / 591186 / $100,000.00
SECTION 11. That $475,000.00 is hereby appropriated within Fund 765, the Fed-State Highway Engineering Fund, Dept-Div. 59-12, Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591186-100000 / Arcadia Avenue Bridge / 06-6600 / 591186 / $475,000.00
SECTION 12. That for the purpose of paying the cost of this contract and inspection, the sum of $475,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund, No. 765 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591186-100000 / Arcadia Avenue Bridge / 06-6621 / 591186 / $475,000.00
SECTION 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.