Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Mako Power LLC, for installation of battery replacements related to Uninterrupted Power Supply (UPS) systems. This contract will be for battery replacement (160 batteries) and includes professional installation, removal and recycling services at the City of Columbus Data Center location.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process (Solicitation # SA004021) in compliance with Columbus City Code Section 329. On July 14, 2011, the (ITB) Invitation to Bid (SA004021) for the battery replacement purchase and installation services was issued and eleven (11) proposals were received. After reviewing the eleven (11) bids that were submitted, it was recommended that the award be made to the vendor Mako Power LLC., in the amount of $28,000.00, as they were deemed to be the overall lowest, responsive, responsible and best bidder per specification.
This ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2011 Capital Improvement Budget (CIB), passed by Columbus City Council March 7, 2011 via Ordinance # 0266-2011, to accommodate for the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order is established in a timely manner to allow the vendor to start their project service work as planned and not delayed.
Fiscal Impact:
The total cost of this ordinance is $28,000.00, with funding coming from the Department of Technology, Information Services Capital Improvement Bond Fund totaling $28,000.00 by transferring cash of ($28,000.00) from the Server Virtualization Project (470030-100001) to (470036-100000) the Data Center Facility Upgrades. Funds totaling $28,000.00 for this purchase are budgeted and available within the Department of Technology, Information Services Capital Improvement Fund (Build America Bonds/B.A.B.s).
Contract Compliance:
Vendor Name: Mako Power LLC CC#: 05-0632427 Expiration Date: 10/4/2012
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Mako Power LLC., for battery replacements including installation and removal services related to Uninterrupted Power Supply (UPS) systems;to authorize the transfer of appropriation and cash between projects in the Information Services Bond Fund; to amend the 2011 Capital Improvement Budget; to authorize the expenditure of $28,000.00 from the Department of Technology, Information Services Capital Improvement Fund (Build America Bonds/B.A.B.s); and to declare an emergency. ($28,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Mako Power LLC for battery replacements including installation and removal services related to Uninterrupted Power Supply (UPS) systems; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process (bid solicitation # SA004021), completed by the Purchasing Office, in compliance with Columbus City Code Section 329; and
WHEREAS, this ordinance authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2011 Capital Improvement Budget (CIB), passed by Columbus City Council March 7, 2011 via Ordinance # 0266-2010, to accommodate for the additional expenditure authorized by this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Mako Power LLC for the procurement of battery replacements including installation and removal services that support the Technology Department Data Center to avoid uninterrupted daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order with Mako Power LLC for battery replacements including installation and removal services related to Uninterrupted Power Supply (UPS) systems for the City of Columbus, Department of Technology Data Center location, in the amount of $28,000.00.
SECTION 2: That the 2011 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
Data Center Facility Upgrades:
470036-100000 / 003 0 28,000 28,000
Server Virtualization:
470030-100001 / 003 126,104 98,104 (28,000)
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div. 47-02| Fund: 514| Subfund: 003| Project Number: 470030-100001(Carryover/B.A.B.s)| Project Name: Server Virtualization| OCA Code: 514130|Obj. Level 1: 06|Obj. Level 3: 6649| Amount: $28,000.00
TO:
Dept./Div. 47-02| Fund: 514| Subfund: 003| Project Number: 470036-100000(Carryover/B.A.B.s)| Project Name: Data Center Facility Upgrades| OCA Code: 470036|Obj. Level 1: 06|Obj. Level 3: 6649| Amount: $28,000.00
SECTION 4: That the expenditure of $28,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Capital Improvement Fund (B.A.B.'s), is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 003|Project Name: Data Center Facility Upgrades| Project No.: 470036-100000(Carryover/B.A.B.s)| Project OCA: 470036| Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $28,000.00
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.