Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology to renew a contract with Oracle USA, Inc. for annual software maintenance support and upgrades associated with software that supports business management applications utilized citywide; such as 311, WASIMS, Performance Series, Income Tax, GIS and various other applications. The software is server based and has given the City the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.
This ordinance requests approval to continue services provided by Oracle USA, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support. This contract covers a twelve month period from May 31, 2010 through May 30, 2011.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.
FISCAL IMPACT:
During fiscal years 2008 and 2009, $436,289.25 and $376,821.85 were expended respectively with Oracle USA, Inc. for annual software maintenance and support. Funding is available in the amount of $388,126.51 for the 2010 contract period, with an associated coverage period from May 31, 2010 through May 30, 2011, within the Department of Technology, Information Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: Oracle USA, Inc. CC #: 84-1332677 Expiration Date: 04/24/2011
Title
To authorize the Director of the Department of Technology to renew an annual contract for maintenance, support and upgrades provided by Oracle USA, Inc.; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $388,126.51 from the Department of Technology, Information Services Fund; and to declare an emergency. ($388,126.51)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew an annual contract with Oracle USA, Inc. for maintenance, software support and upgrades for the city's Oracle software license, and
WHEREAS, these software licenses give the city the capability to web enable these applications for citizens use and provides for users access to programs linked to Oracle applications, and
WHEREAS, this contract renewal is for annual software maintenance and upgrades that support business management applications used citywide is for a twelve month period from May 31, 2010 through May 30, 2011, and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew an annual contract with Oracle USA, Inc. to provide maintenance, software support and upgrades for daily operations, thereby protecting the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual contract with Oracle USA, Inc. for maintenance, software support and upgrade services, in the amount of $388,126.51 for a twelve month coverage period from May 31, 2010 through May 30, 2011.
SECTION 2: That the expenditure of $388,126.51 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $388,126.51
SECTION 3: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source associated with this contract modification and expenditure of funds associated with this contract.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.