Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with PRIME Engineering, Inc. (fka Prime Engineering & Architecture, Inc.). Funding for this modification will be for the West Broad Street 12" Water Line Improvements Project, Division of Power and Water Contract Number 2005.
This project consists of installing approximately 900 linear feet of 12-inch water line and appurtenances.
1.1. Amount of additional funds to be expended: $ 46,000.00
Original Contract Amount: $ 242,955.63
Modification 1: $ 95,810.89
Modification 2 (current): $ 46,000.00
Total (Orig. + Mods. 1-2) $ 384,766.52
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 0470-2011). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
A cost proposal was provided by Prime Engineering, Inc., and reviewed by the Division of Power and Water and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013. The Department anticipates requesting additional appropriations to this contract during the remainder of 2011, 2012, and 2013 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. CONTRACT COMPLIANCE INFO: 26-0546656| ASN | Expires 2/28/14
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime Engineering, Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as these improvements are of immediate concern due to the project remaining on schedule. ODOT is scheduled to sell bids for the West Broad Improvements project (FRA-40-6.31) in January and required all utility relocations to be completed by October, 2012. In order to meet this schedule, we must begin construction as soon as possible. This ordinance is in conjunction with Ordinance 1581-2012.
5. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2012 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification with Prime Engineering Inc. for construction administration and construction inspection services for the West Broad Street 12" Water Line Improvements Project; for the Division of Power and Water; to authorize a transfer and expenditure up to $46,000.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($46,000.00)
Body
WHEREAS, original contract number EL011805 (replaced by EL012628 due to name change) for $242,955.63 was authorized by Ordinance No. 0470-2011, passed April 25, 2011, was executed on June 16, 2011, and was approved by the City Attorney on June 21, 2011; and
WHEREAS, Modification No. 1 under contract number EL012421 (replaced by EL012631 due to name change) for $95,810.89 was authorized by Ordinance No. 1891-2011, passed December 12, 2011, was executed on January 25, 2012, and was approved by the City Attorney on February 6, 2012; and
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract with Prime Engineering, Inc., for the West Broad Street 12" Water Line Improvements Project; to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the construction administration and construction inspection services contract with Prime Engineering, Inc.; for the West Broad Street 12" Water Line Improvements Project; in an emergency manner in order to have improvements constructed before ODOT's October 2012 deadline, for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the professional engineering services agreement with Prime Engineering, Inc., 3000 Corporate Exchange Dr., Suite 600, Columbus, Ohio 43231 that will continue to provide construction administration and construction inspection services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $46,000.00 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690479-100000 (carryover) | Security Enhancements | 606479 | -$46,000.00
606 | 690236-100063 (carryover) | W. Broad WL Imp's | 663663 | +$46,000.00
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690479-100000 (carryover) | Security Enhancements | $1,733,154 | $1,687,154 | -$46,000
606 | 690236-100063 (carryover) | W. Broad WL Imp's | $166,846 | $212,846 | +$46,000
SECTION 4. That the expenditure of $46,000.00 is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690236-100063 (carryover), West Broad Street 12" Water Line Improvements Project, OCA 663663, Object Level Three 6686.
SECTION 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.