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File #: 0603-2022    Version: 1
Type: Ordinance Status: Passed
File created: 2/18/2022 In control: Public Utilities Committee
On agenda: 3/21/2022 Final action: 3/23/2022
Title: To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with GeoNexus Technologies, LLC for software support and maintenance of GeoWorx programs for the Department of Public Utilities; to authorize the expenditure of $42.609.00 from the Electricity Operating Fund, Water Operating Fund, Sewerage System Operating Fund, and Stormwater Operating Fund; and to declare an emergency. ($42,609.00)
Attachments: 1. Ord 0603-2022 Sole Source Form, 2. Geonexus Sole Source- City of Columbus_2022, 3. Ord 0603-2022 GeoNexus Quotes, 4. Ord 0603-2022 Financials

Explanation

 

The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with GeoNexus Technologies, LLC for the GeoWorx Map, GeoWorx Sync, GeoWorx Office Software Support and Maintenance for the Department of Public Utilities. The agreement for this service will be established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code. 

 

The GeoWorx Software programs are utilized by the Department of Public Utilities agencies as a mapping and record synchronization system.  The program has been utilized for approximately 10 years.  GeoNexus Technologies, LLC is the sole developer of the software and will provide all licenses and support.  The support agreement is in effect for a period of one (1) year to and including March 31, 2023.

 

SUPPLIER: GeoNexus Technologies, LLC (27-1138304 DAX #002858); Expires 3/12/2022

GeoNexus Technologies, LLC does not hold MBE/FBE status.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search

 

FISCAL IMPACT: $42,609.00 is being requested and was budgeted for this service. 

 

$95,229.00 was spent in 2020

$52,151.00 was spent in 2021

 

EMERGENCY DESIGNATION:   This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and would cause a disruption of Oracle WAM asset synchronization with Utility GIS and disrupt the Oracle WAM work order creation process.

 

Title

 

To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with GeoNexus Technologies, LLC for software support and maintenance of GeoWorx programs for the Department of Public Utilities; to authorize the expenditure of $42.609.00 from the Electricity Operating Fund, Water Operating Fund, Sewerage System Operating Fund, and Stormwater Operating Fund; and to declare an emergency.  ($42,609.00)

 

Body

 

WHEREAS, the Department of Public Utilities utilizes the GeoWorx Map, GeoWorx Sync and GeoWorx Office software programs by GeoNexus Technologies, LLC, the sole developer of this software; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a service agreement in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement; and

 

WHEREAS, the Department of Public Utilities wishes to enter into a service agreement for a period of one (1) year to and including March 31, 2023; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract for GeoWorx Map, GeoWorx Sync and GeoWorx Office software and support with GeoNexus Technologies, LLC, so there is not interruption in Oracle WAM Asset synchronization with Utility GIS and Oracle WAM work order creation, for the immediate preservation of the public health, peace, property and safety; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Utilities is authorized to enter into a service agreement with GeoNexus Technologies, LLC, 3005 Boardwalk. Suite 107, Ann Arbor, MI 48108, for GeoWorx Map, GeoWorx Sync and GeoWorx Office software support for a period of one (1) year, in accordance with the pertinent provisions for Sole Source procurement of Chapter 329 of the Columbus City Code. 

 

SECTION 2. That the expenditure of $42,609.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sanitary Sewer Operating Fund, Fund 6000 Water Operating Fund, Fund 6300 Power Operating Fund, and Fund 6200 Stormwater Operating Fund, in Object Class 03, Main Account 63946 in the amount of $42,609.00 per the accounting codes in the attachment to this ordinance.

 

SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same