Explanation
BACKGROUND: This ordinance authorizes the Director of the Finance and Management Department to enter into contract with Hogentogler & Co. Inc. in the amount of $113,655.20 for forensic equipment and on-site services as needed for the Division of Police Crime Lab. The Crime Lab is responsible for the forensic analysis and is requesting approval for the purchase of ten precision balances and the on-site installation services.
Five proposals were received by the bid closing date of August 22, 2024. Hogentogler & Co Inc., was the highest qualified bidder. It is now necessary to authorize the Director of the Finance and Management Department to enter into contract with Hogentogler & Co Inc. for the purchase of forensic equipment and on-site services.
BID INFORMATION: The forensic equipment and on-site services were bid via RFQ028342. Bids were received by 08/22/2024 and the lowest most responsive bidder was Hogentogler & Co Inc. This company is not debarred according to sam.gov or prohibited from being awarded a contract as per the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE: The vendor will be contract compliant by the time this ordinance is read.
EMERGENCY DESIGNATION: Emergency legislation is requested to expedite the process of this purchase in order to meet the deadlines of this grant award as the grant end date is 10/31/24 and to immediately supply the Crime Lab with the necessary equipment for forensic analysis.
FISCAL IMPACT: This ordinance authorizes an expenditure of $113,655.20 from the FY22 Justice Assistance Grant (JAG) and the 2022 American Rescue Plan Act (ARPA) Crime Laboratory Backlog Reduction Grant for the purchase of forensic equipment and on-site services for the Crime Lab. Funds budgeted in FY22 JAG and the 2022 ARPA-A Crime Laboratory Backlog Reduction Grant have been allocated for this purchase.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Division of Police, to enter into contract with Hogentogler & Co Inc. for the purchase of forensic equipment and on-site services; to authorize an expenditure of $113,655.20 from the FY22 JAG and the 2022 ARPA-A Crime Laboratory Backlog Reduction Grant; and to declare an emergency. ($113,655.20)
Body
WHEREAS, the Department of Public Safety, Division of Police Crime Lab is responsible for the forensic analysis needs and requests for the Division of Police; and
WHEREAS, the Department of Finance and Management issued a Request for Proposals for forensic equipment and on-site services; and
WHEREAS, five proposals were received via RFQ028342, and it was determined that Hogentogler & Co Inc. was the highest qualified offeror; and
WHEREAS, funding will come from the FY22 JAG and the 2022 ARPA-A Crime Laboratory Backlog Reduction Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Hogentogler & Co Inc. to purchase the requested items within the grant period, which ends on October 31, 2024, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into contract with Hogentogler & Co Inc. for the purchase of forensic equipment and on-site services.
SECTION 2. That the expenditure of $113,655.20, or so much thereof as may be needed, be and the same is hereby authorized from the FY22 JAG and the 2022 ARPA-A Crime Laboratory Backlog Reduction Grant in Object Class 06 Equipment, per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated from the FY22 JAG and the 2022 ARPA-A Crime Laboratory Backlog Reduction Grant, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the City Auditor is hereby authorized to transfer appropriations between object classes for the contract with Hogentogler & Co Inc. as needed upon request by the Department of Finance and Management, on behalf of the Division of Police.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.