Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into contract with Strawser Paving Co., Inc. for the CelebrateOne Sidewalk - Hilltop (Springmont) project and to provide payment for construction, construction administration, and inspection services.
This contract includes constructing sidewalks along Spingmont Avenue and Walsh Avenue in Columbus, Ohio. The installation of the sidewalk will include curb ramps, driveway approaches, curb, curb walls, pervious pavers, stormwater drainage improvements in selected areas, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 20, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on October 10, 2023 (all majority), and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Strawser Paving Company, Inc. $1,455,750.89 Columbus, Ohio Majority
Decker Construction Company $1,643,528.88 Columbus, Ohio Majority
Trucco Construction Company $1,850,075.22 Delaware, Ohio Majority
Award is to be made to Strawser Paving Co., Inc. as the lowest responsive and responsible and best bidder for their bid of $1,455,750.89. The amount of construction administration and inspection services will be $145,575.09. The total legislated amount is $1,601,325.98.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company, Inc.
As part of their bid Strawser Paving Company, Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
JLD Construction Columbus, Ohio MBE
MP Dory Columbus, Ohio MAJ
Mid West Landscape Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company, Inc. is CC6114 and expires 1/17/25.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,601,325.98 are available and appropriated in the Streets and Highways Bonds Fund within the Department of Public Service.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved sidewalks and stormwater drainage to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the Director of the Department of Public Service to enter into contract with Strawser Paving Co., Inc. for the CelebrateOne Sidewalk - Hilltop (Springmont) project; to authorize the expenditure of up to $1,601,325.98 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,601,325.98)
Body
WHEREAS, the Department of Public Service is engaged in the Streets and Highways Bond project; and
WHEREAS, the work for this project consists of constructing sidewalks along Spingmont Avenue and Walsh Avenue in Columbus, Ohio. The installation of the sidewalk will include curb ramps, driveway approaches, curb, curb walls, pervious pavers, stormwater drainage improvements in selected areas, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Co., Inc. will be awarded the contract for the Streets and Highways Bond project; and
WHEREAS, the Department of Public Service requires funding to be available for the Streets and Highways Bond project for construction expense along with construction administration and inspection services; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving Co., Inc. to ensure the safety of the traveling public, thereby preserving the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Co., Inc., 1595 Frank Road, Columbus, Ohio 43223, for the CelebrateOne Sidewalk - Hilltop (Springmont) project in the amount of up to $1,455,750.89 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $145,575.09.
SECTION 2. That the expenditure of $1,601,325.98, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P590955-920030 (CelebrateOne Sidewalk - Hilltop (Springmont)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.