Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Columbus Engineering Consultants, Inc., for professional engineering services for Linworth Road/Meeklyn Drive Stormwater System Improvements. This project will mitigate poor drainage along both of these roadways.
2. ENGINEERING CONTRACT AWARD: Columbus Engineering Consultants, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13, "Awarding professional service contracts through requests for Statements of Qualifications". Twenty-five statements of qualifications were received and opened on October 27, 2006. Requests for Cost Proposals (RFP's) were sent to three (short-listed) firms having the experience necessary to complete the project; Columbus Engineering Consultants, Fuller, Mossbarger, Scott & May and Jones-Stuckey. All three consultants submitted RFP's on April 13, 2007.
Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce. Based upon these criteria, Columbus Engineering Consultants, Inc. was selected as the highest-ranked bidder.
Contract Compliance Number is 31-0716498, expires 04/11/08, majority.
3. FISCAL IMPACT: This legislation includes a transfer within the Storm Sewer Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2007 Capital Improvements Budget to provide sufficient budget authority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Columbus Engineering Consultants, Inc. for the Division of Sewerage and Drainage; to authorize the transfer of $85,571.03 within the Storm Sewer Bond Fund; to amend the 2007 Capital Improvements Budget and to authorize the expenditure of $235,571.03 within the Storm Sewer Bond ($235,571.03).
Body
WHEREAS, Requests for Cost Proposals were received and opened on April 13, 2007 for engineering services for the Linworth Road/Meeklyn Drive Stormwater System Improvements Project; and
WHEREAS, Columbus Engineering Consultants, Inc., was selected based on the following criteria: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the Linworth Road/Meeklyn Drive Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate poor drainage and other stormwater problems; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Linworth Road/Meeklyn Drive Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
SECTION 1. That the City Auditor is hereby authorized to transfer $85,571.03 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
610748:685748 Oakland Park Avenue Stormwater System Improvements (-$85,571.03)
TRANSFER TO:
Project/OCA Project Name (Amount)
610782:685001 Linworth Road/Meeklynn Drive SSI (+$85,571.03)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Columbus Engineering Consultants, Inc., 840 Michigan Avenue, Columbus, Ohio 43215, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 685, Project 610782, Object Level One 06, Object Level Three 6621, OCA Code 685001, Amount $235,571.03.
SECTION 7. That the 2007 Capital Improvements Budget Ordinance No. 1108-2007 is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in Section 1 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610748 | Oakland Park Avenue SSI | $500,000 | $414,428 | (-$85,572)
610782 | Linworth Road/Meeklynn Drive SSI | $150,000 | $235,572 | (+$85,572)
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.