Explanation
BACKGROUND:
The purpose of this legislation is to authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for the purchase of Video Production Switcher Equipment for the Department of Technology, Information Services Division, with Roscor Corporation. The Video Production Switcher Equipment will replace video equipment in the GTC-3 Studio Control Room and will be used to record live and taped programming originating in the GTC-3 Studio, City Council Chambers and other remote sites. The video production switcher will be used by Media Services personnel to produce taped and live production originating from the GTC-3 studio at City Hall. The video production switcher replaces a 10 year old switcher and will be used to provide live coverage of City Council meetings as well as studio programs produced for the Community Relations Commission, Office of Education, EBOCO, Fire Division, the Mayor's office and City Council. Replacing the existing switcher will ensure continuity of service and will provide added capacity to deliver a standard definition (SD) digital signal (upgradeable to HD) and additional effects such as "green screen" chromakey, still store and memory functions that will enhance usability as well as product quality.
Bids were solicited by the Purchasing Office.
The Purchasing Office opened a formal bid, SA003057 on October 9, 2008. Only one (1) bid was received. A tabulation of that bid is listed below:
Roscor Corporation, $57,098.00
CONTRACT COMPLIANCE NUMBER:
Supplier Name: Roscor Corporation CC #: 36-0866840 Expiration Date: 6/18/2010
EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure to allow funding to be available to cover the necessary purchase prior to December 2008 and to continue with services that are necessary to support daily operation activities.
FISCAL IMPACT:
Funds are available and budgeted for this expenditure within the Department of Technology, Information Services Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order, for the purchase of Video Production Switcher Equipment, with Roscor Corporation for the Department of Technology, Information Services Division; to authorize the expenditure of $57,098.00 from the Department of Technology, Information Services Fund; and to declare an emergency. ($57,098.00)
Body
WHEREAS, the Department of Technology, Information Services Division (ISD) has an immediate need for replacement Video Production Switcher Equipment, and
WHEREAS, the Purchasing Office opened a formal bid on October 9, 2008 via SA003057 and only one (1) bid was received, and
WHEREAS, a recommendation has been made to the lowest, responsive and responsible bidder, Roscor Corporation, and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA003057 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of The Department of Technology, in that there is an immediate need for the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order, for the purchase of replacement Video Production Switcher Equipment, with Roscor Corporation, to support daily operational needs throughout the City, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology (DoT), be and is hereby authorized to establish a purchase order, in the amount of $57,098.00 for the purchase of replacement Video Production Switcher Equipment with Roscor Corporation for the Department of Technology, Information Services Division, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $57,098.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472425| Obj. Level 1: 06| Obj. Level 3: 6644| Amount: $44,263.00.
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472425| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $7,935.00.
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472425| Obj. Level 1: 03| Obj. Level 3: 3331| Amount: $2,900.00.
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472425| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,000.00.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.