Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for the Office of Construction Management with Physical Planning Technologies, Inc., in the amount of $22,070.00 for software and professional engineering services for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract was authorized by City Council through Ordinance 0603-2005, passed July 18, 2005. It was modified by Ordinance 1907-2005, passed December 5, 2005, for server hosting of the system. This modification is to provide funding for assessment of the 1111 East Broad Street building, which was purchased subsequent to this contract. The modfication also compensates for square footage measurements provided by the City that were listed inaccurately before the assessments. Pricing for this modification was based on the per square footage cost negotiated for the original contract.
Emergency action is requested so that the contractor will be able to complete the assessments before further capital budgeting work is required.
Fiscal Impact: The Office of Construction Management budgeted $496,000.00 in the 2004 Capital Improvements Budget for this project. The amount of the original contract was $497,113 (of this, $480,070 was from the Construction Management Capital Improvement Fund; the remaining $17,043.00 came from the Recreation and Parks Permanent Improvement Fund). The first modification was in the amount of $36,000.00 and was financed from the General Fund. This modification is in the amount of $22,070.00. The total cost of this contract is therefore $555,183.00. Physical Planning Technologies Contract Compliance Number 98-0400011, exp. 02/18/2008.
Title
To authorize the Finance and Management Director to modify a contract for the Office of Construction Management with Physical Planning Technologies for professional services necessary to develop a Comprehensive Municipal Capital Planning and Asset Management System, to authorize the appropriation and expenditure of $22,070.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($22,070.00)
Body
WHEREAS, Ordinance 0603-2005, passed July 18, 2005, authorized the Finance and Management Director to enter into contract with Physical Planning Technologies for a Municipal Capital Planning and Asset Management System, and
WHEREAS, the Finance and Management Director needs to modify a contract with Physical Planning Technologies, Inc. in order to assess the 1111 East Broad Street building and to compensate Physical Planning Technologies, Inc. for square footage errors in previous assessments, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Director, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Physical Planning Technologies, Inc. for engineering services necessary to develop a Comprehensive Municipal Capital Planning and Asset Mangement System, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Physical Planning Technologies, Inc. for professional engineering services necessary to develop a Comprehensive Municipal Capital Planning and Asset Management System.
SECTION 2. That the appropriation and expenditure of $22,070.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6681
Amount: $22,070.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.