Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop), has a need to renew an annual maintenance and support software agreement with Enterprise Informatics Bentley Systems, Inc. formerly known as Spescom Software, for software support, telephone support and upgrades; in accordance with the original agreement that provided language allowing for future modifications. This agreement supports the imaging software used to create a central storehouse for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.
This ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Enterprise Informatics, FID 95-3634089 to Bentley Systems, Inc., FID 95-3936623, with the contract compliance expiring on 02/26/2012.
This ordinance will also provide for payment of the annual maintenance and support, associated with the software, with the coverage period from April 24, 2010 through April 23, 2011.
FISCAL IMPACT: For fiscal year 2007 the total expended for this service was $31,088.00. In 2008, $39,897.00 was expended for a one time only fourteen month period (February 24, 2008 through April 23, 2009) and $37,618.00 was expended in 2009. Funding for this year's agreement, with a coverage period of April 24, 2010 through April 23, 2011, has been identified within the Department of Technology's 2010 Internal Service Fund, in the amount of $39,887.00. The aggregate contract total, including this modification is $282,641.00.
CONTRACT COMPLIANCE: 95-3634089 Expires: 11/13/2010
CONTRACT COMPLIANCE: 95-3936623 Expires: 2/26/2012
Title
To authorize the Director of the Department of Technology to renew the software maintenance and support agreement with Enterprise Informatics Bentley Systems, Inc. on behalf of the Department of Development for Building Services Division; and to authorize the expenditure of $39,887.00 from the Department of Technology Information Services Fund. ($39,887.00)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Development for Building Services Division, has an immediate need to modify and renew an annual software and maintenance service agreement with Enterprise Informatics Bentley Systems, Inc.; and
WHEREAS, this agreement provides for new releases, telephone support and upgrades, and supports the imaging software used to create a central storehouse for all information, such as scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records necessary for building and zoning code enforcement; and
WHEREAS, this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Enterprise Informatics, FID 95-3634089 to Bentley Systems, Inc., FID 95-3936623, with the contract compliance expiring on 02/26/2012.
WHEREAS, funding in the amount of $39,887.00 has been identified and is available in the 2010 Department of Technology's 2010 Internal Service Fund to cover the cost of this service agreement with a coverage period from April 24, 2010 through April 23, 2011; and
WHEREAS, this agreement with Enterprise Informatics Bentley Systems, Inc. is for the renewal of an annual software and maintenance service agreement, that supports daily operational needs thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and renew a software support and maintenance agreement, in the amount of $39,887.00, with Enterprise Informatics Bentley Systems, Inc. This agreement will have a coverage period from April 24, 2010 through April 23, 2011, on behalf of the Department of Development for Building Services Division. Also, this ordinance provides for the authorization to modify the assignment of all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change of the company name and FID, from Enterprise Informatics, FID 95-3634089 to Bentley Systems, Inc., FID 95-3936623, with the contract compliance expiring on 02/26/2012.
SECTION 2: That the expenditure of $39,887.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 240|OCA Code: 514240|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $25,926.55
Div.: 47-01|Fund: 514|SubFund: 010|OCA Code: 440147|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $13,960.45
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.