Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase DeZurik Valves and Parts with Rawdon Myers Inc. The Division of Sewers & Drains is the primary user for DeZurik Valves, The DeZurik valves, plugs, sleeves and other parts are used to repair and replace damaged parts on water lines throughout the Wastewater treatment plants. Rawdon Myers Inc. is the sole source for these parts, and they are the only local distributor for this specific manufacturer. The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2028, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
Rawdon Myers Inc. CC# 004293 expires 5/4/2024 (pending), all items, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Sewers and Drains, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the contract expired August 30, 2025 and the availability of these parts are important to keeping this equipment operational so that the water treatment process is maintained.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase DeZurik Valves with Rawdon Myers Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation; and to declare an emergency. ($1.00)
Body
WHEREAS, the DeZurik Valves UTC will provide for the purchase of valves, plugs, sleeves and other repair parts used to repair and replace water lines at the Wastewater treatment plants and Rawdon Myers Inc. is the sole source provider of these goods; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a Sole Source Contract for the option to purchase Dezurik Valves; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities as the contract expied August 30, 2025, in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Dezurik Valves to ensure an uninterrupted supply, for the immediate preservation of the public health, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Dezurik Parts for a term of approximately three (3) years, expiring September 30, 2028, with the option to renew for one (1) additional year, as follows:
Rawdon Myers Inc., all items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.