Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to modify a professional services contract with Resource International, Inc. to add additional funds for design of the Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023.
Ordinance 1027-2023 authorized the Director of Public Service to enter into a professional services contract with Resource International, Inc. for the Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023 project. The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the design of enhanced crosswalks at 13 locations throughout City. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $150,000.00.
1.1 Amount of additional funds to be expended: $150,000.00
The original contract amount: $600,000.00 (PO383247, Ord. 1027-2023)
The total of Modification No. 1: $150,000.00 (This Ordinance)
The contract amount including all modifications: $750,000.00
1.2 Reasons additional goods/services could not be foreseen:
This is an unplanned modification that is necessary to cover work for all thirteen locations. Originally, it was intended to reduce the number of locations but it was decided after receiving cost proposals that doing all locations at once would be more cost efficient.
1.3 Reason other procurement processes are not used:
It is more cost effective and timely to complete all thirteen locations as part of one design contract.
1.4 How cost of modification was determined:
The cost of this modification was determined by an internal review of the work proposed and the suggested hours proposed by the consultant. The fee is based on an appropriate estimate of the hours determined to be required for the proposed tasks.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Resource International, Inc. is CC004197 and expires 01/31/2024.
3. FISCAL IMPACT
Funding is available and appropriated within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2023 Capital Improvements Budget and a transfer of funds are necessary to align funding for these project expenditures.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To amend the 2023 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of the Department of Public Service to enter into a contract modification with Resource International, Inc. in connection with the Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023 project; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bond Fund for the project. ($150,000.00)
Body
WHEREAS, contract no. PO383247 with Resource International, Inc., in the amount of $600,000.00, was authorized by ordinance no. 1027-2023; and
WHEREAS, it has become necessary to modify the contract in an amount up to $150,000.00 and provide additional funds for the Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023 project; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget and transfer cash and appropriation to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440104-100040 / Miscellaneous Developments- Vision Zero Action Plan Implementation (Voted Carryover) / $450,000.00 / ($150,000.00) / $300,000.00
7704 / P532000-100004 / Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023 (Voted Carryover) / $600,000.00 / $150,000.00 / $750,000.00
SECTION 2. That the transfer of $150,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440104-100040 (Miscellaneous Developments- Vision Zero Action Plan Implementation), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P532000-100004 (Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Resource International, Inc., at 6350 Presidential Gateway, Columbus, OH 43231, for the Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023 project in an amount up to $150,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P532000-100004 (Vision Zero ‐ Ped Safety ‐ Crosswalk Enhancements 2023), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.