Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with CB&I Constructors; in the amount of $4,442,900; to encumber funds with the Transportation Division for prevailing wage coordination services in the amount of $1,000; for a grand legislative total of $4,443,900; to amend the 2007 Capital Improvements Budget; in connection with the Taylor Road 2MG Water Tank Project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened primary and alternate bids from two contractors, on February 21, 2007. The bids are listed below:
Bidder Primary Bid Alternate Bid
CB&I Constructors $4,378,000 $4,442,900
Caldwell Tanks $4,592,500 $4,647,500
The Division of Power and Water decided to go with the alternate bid, which is for a higher quality finish coat of paint that has a longer life, from the lowest and best bidder, CB&I Constructors, in the amount of $4,442,900. Their Contract Compliance Number is 36-3046868 (expires 3/1/09, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
It is requested that this Ordinance be handled in an emergency manner in order to utilize this years' construction season. This project is critical to reinforcing the water distribution system.
3. FISCAL IMPACT: This Ordinance authorizes the City Auditor to transfer and appropriate funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the Division is able to execute a loan with the Water Supply Revolving Loan Account Fund and reimburse the Water System Reserve Fund. The Division is also requesting an amendment to the 2007 Capital Improvements Budget for purposes of establishing sufficient budget authority for this expenditure.
Title
To authorize the Director of Public Utilities to execute a construction contract with CB&I Constructors for construction of the Taylor Road 2MG Water Tank Project; to authorize the appropriation, transfer, and expenditure of $4,442,900 from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund; to authorize the expenditure of $1,000 within the Water Works Enlargement Voted 1991 Bonds Fund for prevailing wage coordination services; to authorize an amendment to the 2007 Capital Improvements Budget; for the Division of Power and Water (Water); and to declare an emergency. ($4,443,900)
Body
WHEREAS, two bidders, with primary and alternate bids, for the Taylor Road 2MG Water Tank Project were received and publicly opened in the offices of the Director of Public Utilities on February 21, 2007; and
WHEREAS, the lowest and best bid (alternate) was from CB&I Constructors in the amount of $4,442,900; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of prevailing wage coordination services costs associated with the Taylor Road 2MG Water Tank Project; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, it is immediately necessary to both appropriate funds from the Water System Reserve Fund and to authorize the transfer of said funds into the Water Supply Revolving Loan Account Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Water System Reserve Fund;
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract for the Taylor Road 2MG Water Tank Project, to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund, in an emergency manner in order to utilize this years' construction season; this project is critical to reinforcing the water distribution system, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Water System Reserve Fund 603, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $4,442,900.00 is hereby appropriated to the Division of Power and Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 2. That the City Auditor is hereby authorized to transfer $4,442,900.00 to the Water Supply Revolving Loan Account Fund No. 616, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the expenditure of $4,442,900.00 is hereby appropriated for the Taylor Road 2MG Water Tank Project within the Water Supply Revolving Loan Account Fund No. 616 | Division 60-09 | Object Level Three 6604 | as follows:
Project No. 690426 | Project Name: Water Supply Revolving Loan Account Fund | OCA Code 616426 | Amount: $4,442,900.00
SECTION 4. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the amount transferred under Section 2. above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Taylor Road 2MG Water Tank Project; with the lowest and best bidder, CB&I Constructors; Blaymore II Suite 201, 1603 Carmody Ct., Sewickley, PA 15143; in the amount of $4,442,900; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; to obtain the necessary prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $1,000; for a grand legislative total of $4,443,900.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Directors of Public Utilities and Public Service and the Administrators of the Divisions of Power and Water and Transportation.
SECTION 7. That for the purpose of paying the cost of the Water Supply Revolving Loan Acct. Fund Eligible Items within the aforementioned construction contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows:
Division of Power and Water (Water)
Dept/Div. No. 60-09
Project: 690426
Object Level 1: 06
Object Level 3: 6604
Fund Fund OCA
No. Name Code Amount
616 Water Supply Revolving Loan Acct 616426 $ 4,442,900
606 Water Works Enlargement Voted 1991 Bonds Fund 606426 $ 1,000
$ 4,443,900
SECTION 8. That the 2007 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | (change)
606 | 690426 | Taylor Rd. Storage Tank | $4,378,853 | $84,500 | (-$4,294,353) |
606 | 690458 | Waggoner Rd. 30" W.M. | $2,000,000 | $1,851,453 | (-$148,547) |
616 | 690426 | Taylor Rd. Storage Tank | $0 | $4,442,900 | (+$4,442,900) |
SECTION 9. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 10. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.