Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an annual agreement with Business Software, Inc (BSI) for software maintenance and support (software/seat licenses), as it relates to the BSI Tax Factory application utilized with the Lawson software application formerly known as CHRIS (Columbus Human Resource Information System). The Department of Technology requires software maintenance and support from Business Software, Inc. (BSI) to support ongoing operations of the BSI Tax Factory application. This software maintenance and support renewal contract is for a 12 month term with a coverage period of December 8, 2010 through December 7, 2011.
The BSI Tax Factory application performs calculations of US Federal, State, Possession and Local payroll taxes for the employer and employee. The burden of tracking regulatory rules is eliminated for tax calculations, wage, and benefit plan taxability, wage attachments and deferred income.
This legislation requests approval to waive the competitive bidding provisions of the Columbus City Code Section 329 due to the fact that the maintenance and support for the BSI Tax Factory application is only available through the reseller from which the system was licensed. Under the original contract with Lawson Software Ord.1799-2007, passed by Columbus City Council on November 26, 2007, it was identified that the named reseller for the Tax Factory application, which is utilized with the Lawson software for the CHRIS project, would be Business Software, Inc. The initial software maintenance and support contract with Business Software, Inc. (BSI), ED040348, was established in 2009. The bid waiver will allow the City to continue the maintenance and support necessary for the operation of the BSI Tax Factory application.
FISCAL IMPACT: For year 2009, the department expended $8,610.00 with Business Software, Inc. (BSI) for maintenance and support services. The cost associated with this contract renewal and ordinance for the software maintenance support for a one year term period (December 8, 2010 through December 7, 2011) is $9,040.50. Funds were budgeted and are available within the 2010 Department of Technology Information Services Fund. The total aggregate cost for maintenance and support services for the Business Software, Inc. (BSI) Tax Factory is $17,650.50.
CONTRACT COMPLIANCE:
Business Software, Inc 59-1935198 Expires: 8/20/2011
Title
To authorize the Director of the Department of Technology to renew a contract with Business Software, Inc (BSI) for software maintenance and support associated with the CHRIS project; to authorize the expenditure of $9,040.50 from the Department of Technology's Information Services Fund; and to waive the competitive bidding provisions of the Columbus City Codes. ($9,040.50)
Body
WHEREAS, the Department of Technology has a need to renew an annual maintenance and support agreement for the term period coverage of December 8, 2010 through December 7, 2011at a cost of $9,040.50 with Business Software, Inc (BSI) Tax Factory Application associated with the CHRIS project related to the installation and utilization of their product, and
WHEREAS, the maintenance and support is only available through the reseller from which the system was licensed. Under the original contract with Lawson Software Ord.1799-2007, passed by Columbus City Council on November 26, 2007, it was identified that the named reseller for the Tax Factory application, which is utilized with the Lawson software for the CHRIS project, would be Business Software, Inc., and
WHEREAS, the initial software maintenance and support contract with Business Software, Inc. (BSI), ED040348, was established in 2009, and
WHEREAS, this ordinance requests waiving of the competitive bidding requirement of the Columbus City Codes Section 329 (see attachment ORD1198-2010BIDWAIVER to allow the Department of Technology to continue the maintenance and support service necessary for the operation of the BSI Tax Factory application, and
WHEREAS, the Director of the Technology Department on behalf of the City of Columbus needs to modify and renew a contract with Business Software Inc. for an additional one year term period, to provide maintenance and support services for the BSI Tax Factory application, thereby preserving the public health, peace, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew a contract with Business Software, Inc (BSI) for software maintenance and support on the BSI Tax Factory application utilized with the CHRIS project, in the amount of $9,040.50 for a coverage term period from December 8, 2010 through December 7, 2011.
SECTION 2: That the expenditure of $9,040.50 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202Obj. Level 1: 03|Obj. Level 3: 3369|
Amount: $ 9,040.50
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements be and are hereby waived (see attachment ORD1198-2010BIDWAIVER).
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.