Explanation
BACKGROUND: Columbus Public Health is in need of maintenance services for its: (a) CCTV and Call for Assistance Units, (b) to maintain interface between CCTV System, Call for Assistance System, and Matrix System, Card Access Equipment, (c) to maintain and service all electric locking devices and panic buttons associated with the Matrix Systems, Card Access Equipment at the 240 Parsons Avenue facility. This ordinance authorizes the Board of Health to enter into a competitively bid contract with KNS Services, Inc. for $28,500.00 for video monitoring equipment maintenance for the period of June 1, 2015 through May 31, 2016.
Solicitation #SA005911 for CCTV Maintenance & PM services was posted June 15 through June 19, 2015. All vendors registered with the City of Columbus under commodity code 93984 were solicited for bids. KNS Services, Inc., was awarded the contract with a bid of $2,375 per month, or $28,500 per year. The contract compliance number for KNS Services, Inc. is 31-1460220 and is effective through January 17, 2016.
FISCAL IMPACT: The monies for this contract are budgeted within the Health Special Revenue Fund, Fund No. 250.
Title
To authorize the Board of Health to enter into contract with KNS Services, Inc., for video monitoring equipment maintenance services; to authorize a total expenditure of $28,500.00 from the Health Special Revenue Fund; and to declare an emergency. ($28,500.00)
Body
WHEREAS, Columbus Public Health is in need of closed circuit TV and video monitoring equipment maintenance services at the Health Department facility located at 240 Parsons Avenue; and,
WHEREAS, Bid #SA005911 for CCTV Maintenance and preventive maintenance services was posted June 15 through June 19, 2015, and all vendors registered with the City of Columbus under commodity code 93984 were solicited for bids; and,
WHEREAS, it is the intent of the Board of Health to contract with KNS Services, Inc. for $28,500.00 through May 31, 2016, for these needed services; and,
WHEREAS, an emergency exists in the usual daily operations of Columbus Public Health in that it is immediately necessary to authorize this contract with KNS Services, Inc., for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with KNS Services, Inc., for video monitoring equipment maintenance services for the period June 1, 2015 through May 31, 2016.
SECTION 2. That, to pay the costs of said contract, the expenditure of $28,500.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Health Department, Division No. 50, Object Level One 03, Object Level Three 3372, OCA No. 500264.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.