Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement for the purchase of HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors). This ordinance authorizes the expenditure of $262,202.26 from the Department of Technology, CARES Act Fund.
This purchase will be made from the following pre-established universal term contract/purchase agreement (PA):
* PA003354-Softchoice.: HP Computers and accessories
Expiration Date: the above listed purchase agreement expires on December 31, 2020.
Due to COVID-19, it has been necessary for many city employees to work remotely. In order for these employees to continue to work remotely users will be given replacement or supplemental hardware for the purpose of enhancing their telework capability (which includes micro workstations and 24" monitors). This purchase will help ensure that city remote workers can continue to work efficiently and effectively.
FISCAL IMPACT:
This ordinance expends $262,202.26 in CARES Act funding for HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors) for city workers who have been or will be working remotely due to COVID-19.
EMERGENCY:
Emergency legislation is required to facilitate prompt acquisition of the above laptops, supplies and accessories being authorized by this ordinance.
CONTRACT COMPLIANCE:
Vendor Name: Softchoice; CC/FID #: 13-3827773 Expiration Date: 01/14/2022
DAX Acct#: 022312
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors) from a pre-established universal term contract/purchase agreement with Softchoice; to authorize the expenditure of $262,200.26 from the Department of Technology, CARES Act Fund; and to declare an emergency. ($262,202.26)
Body
WHEREAS, the COVID-19 pandemic has resulted in an immediate need for many city employees to work remotely. In order for these employees to continue to work remotely users will be given replacement or supplemental hardware for the purpose of enhancing their telework capability (which includes micro work stations and 24" monitors). This purchase will help ensure that city remote workers can continue to work efficiently and effectively; and
WHEREAS, expenditure of CARES Act funding to purchase HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors) from a pre-established universal term contract/purchase agreement with Softchoice is necessary to address the need for many city employees to continue work remotely caused by the COVID-19 public health emergency; and
WHEREAS, such expenditure of funds has not been previously accounted for in the 2020 Budget; and
WHEREAS, an emergency exists in the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to purchase HP replacement hardware for aged laptop computers from a pre-established universal term contracts/purchase agreement with Softchoice for city employees working remotely due to COVID-19, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement for the purchase of HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors) totaling $262,202.26, from a pre-established universal term contract/purchase agreement with Softchoice, Inc. as follows:
PA003354-Softchoice.: HP Computers and accessories
Expiration date: the above listed purchase agreement (PA) expires on December 31, 2020
SECTION 2. That CARES Act Funds shall be used to procure HP replacement hardware for aged laptops computers (which includes micro workstations and 24" monitors) from a pre-established universal term contracts/purchase agreements with Softchoice for city employees that are working remotely in an effort to mitigate the spread of COVID-19, consistent with the intent of the CARES Act Funding.
SECTION 3. That the expenditure of $262,202.26, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (see attachment 1768-2020 EXP CARES Act)
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.