Explanation
1. BACKGROUND:
This legislation will authorize the Director of Public Utilities to modify the construction contract with the Complete General Construction Company for the Hiawatha Park/Atwood Sanitary Relief Sewer Project.
This modification is necessary to allow the City to pay the contractor for ancillary storm sewer improvements that are ineligible under the the terms of the loan that the city received from the Ohio Water Development Authority.
2. FISCAL IMPACT:
This contract modification is required to provide separate funding for storm sewer improvement items that have been deemed ineligible during the construction of the project improvements. This ordinance will authorize the transfer and expenditure of residual bond funds for purposes of providing funding for this request. This ordinance further requests and amendment to the 2005 Capital Improvements Budget to authorize the utilization of Sewer System Permanent Improvements Fund No. 671 carryover funds.
3. EMERGENCY LEGISLATION:
The Division of Sewerage and Drainage is requesting City Council to consider this legislation an emergency measure in order to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize the Director of Public Utilities to modify a contract with the Complete General Construction Company for the Hiawatha/Atwood Sanitary Relief Sewer Project; to authorize the transfer and expenditure of $7,725.44 from within the Sewer System Permanent Improvements Fund; to amend the 2005 Capital Improvements Budget; for the Division of Sewerage and Drainage, and to declare an emergency. ($7,725.44)
Body
WHEREAS, the Ohio Water Development Authority approved a loan to the City of Columbus on July 31, 2003, in the amount of $1,497,368.69, identified as OWDA Loan No. 3916; and
WHEREAS, Ordinance No. 2244-2001, as passed December 17, 2001, authorized the Director of Public Utilities to enter into agreement with the Complete General Construction Company for purposes of constructing three sanitary and combined sewer infrastructure improvements projects, that included the Hiawatha Park/Atwood Relief Sewer Sewer Project; and
WHEREAS, in order to successfully conclude the contract, it is necessary for this City Council to authorize the Director of Public Utilities to execute a contract modification in order to provide for payment of additional construction pay items that were necessitated by changes in field conditions during the actual construction of the subject improvements; and that these additional costs associated with said changed are ineligible for payment under the terms of the loan agreement; and it is therefore necessary for the Division of Sewerage and Drainage to utilize other funds to pay the contractor as required; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, in that it is necessary for this City Council to authorize the City Auditor to transfer funds within the Sewer System Permanent Improvements Fund; to authorize the Director of Public Utilities to execute a construction contract modification for the aforementioned project; and to amend the 2005 Capital Improvements Budget; all of which is necessary to allow for the immediate payment and contract closure which is necessary for rehabilitation of this aging and structurally deficient sanitary sewer infrastructure, for the preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to transfer $7,725.44 from within the Sewer System Permanent Improvements Fund No. 671 as follows:
FROM:
Proj. 650648| Atwood Terr./Akola Rel. Sewer.| Div. 60-05| OCA 671648| $7,725.44
TO:
Proj. 650646| Hiawatha Park/Azelda Relief | OCA Code 651646| $7,725.44
Section 2. That the City Auditor is hereby authorized to make any accounting changes necessary to reflect the funding changes authorized herein.
Section 3. That the Director of Public Utilities be, and hereby is, authorized to execute a construction contract modification in the amount of $7,725.44 with the Complete General Construction Company, Inc., 1221 East Fifth Ave., Columbus, Ohio 43214, for construction of Hiawatha Park/Atwood Relief Sewer Sewer Project, in order to provide for additional work delineated within the modification in the offices of the Sewer System Engineering Section of the Division of Sewerage and Drainage.
Section 4. That for the purpose of paying the cost of the construction contract modification, the expenditure of $7,725.44, or as much thereof as may be needed, is hereby authorized as follows from the Sewer System Permanent Improvements Fund No. 671| Division 60-05|Hiawatha Park/Atwood Relief Sewer| Project No. 650646| OCA Code 651646| Object Level Three 6630| $7,725.44.
Section 5. That the 2005 Capital Improvements Budget Ordinance No. 1070-2005 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the modification of the construction contract stated in the preamble hereto.
CURRENT:
650648-Atwood Terrace/Akola Relief Sewer - $36,185.00 (Fund 671 Carryover)
AMENDED TO:
650648-Atwood Terrace/Akola Relief Sewer - $28,459.56 (Fund 671 Carryover)
650646-Hiawatha Park/Atwood Relief Sewer - $7,725.44 (Fund 671 Carryover)
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declare to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.