Explanation
BACKGROUND:
This ordinance will allow the Department of Technology (DoT) to begin the Utilities Department network upgrade project. The metronet provides data connectivity that allows all city agencies and departments to communicate and support other business functions. The metronet has completed two phases. Phase I of this project was authorized by ordinance #1246-2004, with a passage date of July 12, 2004. This phase consisted of replacing the core network infrastructure, which consists of nine major city facilities including the City's enterprise data center; replacement of wires and major network equipment, which provide data transport for applications such as Performance, e-mails, WASIMS, income tax, and internet access; among others. Phase II consisted of replacement of equipment and hardware utilized to prevent outages among other related functions.
Now, DoT has a need to begin the Utilities Department network upgrade project. The Utilities upgrade will consist of continuing the effort to replace network equipment at Utilities locations citywide in support of the Mayoral consolidated IT initiative. The work performed in the Utilities upgrade will prevent lengthy outages that can affect entire floors within city facilities as well as complete network outages for smaller remote locations. High Speed point-to-point wireless connectivity will be installed at remote locations to enhance their voice and data transmission capabilities. A Voice Over IP (VOIP) pilot will be implemented between Utilities and DoT in preparation for a Citywide VOIP implementation. In order to begin the Utilities upgrade, DoT through the Purchasing Department plans to utilize established Universal Term Contracts (UTC): Insight Public Sector will be supplying professional services via the Network Services UTC contract with the City of Columbus; Pomeroy will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus; Echo24 will be providing wiring services via the Network Services UTC contract with the City of Columbus. Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.
The following companies, and associated cost elected to provide various services and hardware for this project are as follows:
Insight Public Sector, Professional Services| $120,000.00
Pomeroy, Network Hardware/Maintenance | $714,500.00
Echo24, voice/data wiring service| $51,600.00
EMERGENCY: Emergency action is requested to ensure that this project is not delayed, thereby endangering various city systems.
FISCAL IMPACT: Previously, DoT legislated $484,000.00 for passage of phase I. Later during the year of 2004 ordinance #1411-2004 was approved in the amount of $323,000.00 for phase II. For phase III, in the amount of $490,000.00, funds have been identified and sufficient budget authority within the 2006 Department of Technology Internal Service Fund Budget. For the Utilities Department network upgrade, in the amount of $886,100.00 funds have been identified and sufficient budget authority within the 2006 Department of Technology Internal Service Fund.
CONTRACT COMPLIANCE:
Insight Public Sector - # 363949000 Expiration: 2/28/07 (FL0025555, BPCMP30D - Expiration Date: 3/31/07 )
Pomeroy - # 611352158 Expiration: 10/5/07 (FL002554, BPCMP30B - Expiration Date: 3/31/07)
Echo24 - # 311753698 Expiration: 10/19/08 (FL002553, BPCMP30C - Expiration Date: 3/31/07)
Title
To authorize the Finance and Management Director to establish purchase orders, on behalf of The Department of Technology from pre-established universal term contracts with Insight Public Sector, Pomeroy, Echo24, for the acquisition of equipment and professional services related to the Utilities network upgrade project; to authorize and direct The City Auditor to transfer $299,500.00 between Object Levels within The Department of Technology Internal Service Fund; to authorize the expenditure of $886,100.00 from the 2006 Department of Technology Internal Service Fund; and to declare an emergency ($886,100.00).
Body
WHEREAS, the Department of Technology has a need to continue replacing the network infrastructure of the City's Metronet; and
WHEREAS, the Department of Technology, on behalf of various city agencies, has a need to transfer $299,500.00 between Object Levels in the 2006 Department of Technology Internal Service Fund. Funds for this transfer have been identified and are available in Object Level Three: 03; and
WHEREAS, the funds for the Utilities network upgrade project are available within the 2006 Department of Technology Internal Service Fund; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to continue replacing infrastructure associated with the Utilities upgrade project, to ensure that this project is not delayed, thereby endangering various city systems, with various companies, for the immediate preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $299,500.00 between object levels within the 2006 Department of Technology Internal Service Fund as follows:
From: Div.: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. level 1: 03|
Obj. level 3: 3369| Amount: $42,507.20| Electricity
To: Div.: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. level 1: 06|
Obj. level 3: 6649| Amount: $42,507.20| Electricity
|
From: Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. level 1: 03|
Obj. level 3: 3369| Amount: $107,088.52| Water
To: Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. level 1: 06|
Obj. level 3: 6649| Amount: $107,088.52| Water
|
From: Div.: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. level 1: 03|
Obj. level 3: 3369| Amount: $126,004.28| Sewer and Drains
To: Div.: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. level 1: 06|
Obj. level 3: 6649| Amount: $126,004.28| Sewer and Drains
|
From: Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. level 1: 03|
Obj. level 3: 3336| Amount: $23,900.00| Water
To: Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. level 1: 06|
Obj. level 3: 6649| Amount: $23,900.00| Water
SECTION 2: To authorize the Finance and Management Director to establish purchase orders, on behalf of The Department of Technology from pre-established universal term contracts with Insight Public Sector, Pomeroy, Echo24, for the acquisition of equipment and professional services related to the Utilities network upgrade project, with the total cost of $886,100.00, and to authorize the expenditure of $886,100.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Subfund:600|OCA Code: 514600|Obj. Level 1:03|Obj. Level 3: 3336|
Amount: $120,000.00 Water |Vendor: Insight Public Sector
Div.:47-01|Fund:514|Subfund:600|OCA Code: 514600|Obj. Level 1:03|Obj. Level 3: 3372|
Amount: $51,600.00 Water |Vendor: Echo24, Inc.
Div.:47-01|Fund:514|Subfund:600|OCA Code: 514600|Obj. Level 1:06|Obj. Level 3: 6649|
Amount: $286,488.52 Water |Vendor: Pomeroy IT Solutions
Div.:47-01|Fund:514|Subfund:550|OCA Code: 514550|Obj. Level 1:06|Obj. Level 3: 6649|
Amount: $81,507.20 Electricity |Vendor: Pomeroy IT Solutions
Div.:47-01|Fund:514|Subfund:650|OCA Code: 514650|Obj. Level 1:06|Obj. Level 3: 6649|
Amount: $291,504.28 Sewer and Drains |Vendor: Pomeroy IT Solutions
Div.:47-02|Fund:514|Subfund:001|OCA Code: 471514|Obj. Level 1:03|Obj. Level 3: 3331|
Amount: $20,000.00 Metronet |Vendor: Pomeroy IT Solutions
Div.:47-02|Fund:514|Subfund:001|OCA Code: 471514|Obj. Level 1:03|Obj. Level 3: 3347|
Amount: $28,000.00 Metronet |Vendor: Pomeroy IT Solutions
Div.:47-02|Fund:514|Subfund:001|OCA Code: 471514|Obj. Level 1:02|Obj. Level 3: 2224|
Amount: $7,000.00 Metronet |Vendor: Pomeroy IT Solutions
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to by an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or in ten days after passage if the Mayor neither approves nor vetoes the same.