Explanation
BACKGROUND
This ordinance authorizes the Finance and Management Director to establish a purchase order, on behalf of the Department of Technology, for support, maintenance and related services associated with the geographical information system (GIS). These services will be provided in accordance with terms and conditions established though a pre-existing universal term contract (UTC FL002533; expiration date of March 31, 2008) with Fuller, Mossbarger, Scott and May Engineers, Inc; which has been acquired, on December 31, 2007, by Stantec Consulting Services, Inc. (Stantec).
On March 31 of 2005, ordinance 0282-2005 passed, authorizing the Finance and Management Director to enter into a universal term contract (UTC-FL002533; expires on March 31, 2008) with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM), to provide GIS maintenance and support services, for the Department of Technology (DoT), the largest user. The original contract provided language for options to renew, upon mutual agreement of both parties, for three, one year additional period(s).
Currently, the Purchasing Department is in process of extending the contract as requested by the Department of Technology. In order to extend this contract, and as a result of Stantec Consulting Services, Inc.'s acquisition, it is necessary that this ordinance make provisions that will allow for the acceptance of the name and Federal Identification number change; and the assignment of all their past, open, present and future contracts between the City of Columbus with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM), FID # 61-0659421 to Stantec Consulting Services, Inc. (Stantec), FID # 112167170. Allowing for this change will allow Stantec Consulting Services, Inc. (Stantec), to continue providing services as established within the terms of the existing contract. This legislation will not alter the balances of any existing contracts covered by this assignment.
Also, this legislation will allow the city to fund services associated with GIS maintenance and support for twelve months, while maintaining existing terms and conditions.
FISCAL IMPACT
Earlier this year, the Department of Technology expended $15,766.57, from an existing purchase order UL005590 established for the coverage period of March 2007 to March 2008. During 2007, the Department expended $251,708.40; $321,086.20 in the year of 2006 and $104,868.00 during the year of 2005; all expenditures for services associated the maintenance, support and related services for GIS with FMSM. Funds for this ordinance are budgeted and available in the 2008 Department of Technology's Internal Service Fund's Budget to fund these services, in the amount of $115,000.00; with a contract aggregate total of $846,000.00 through the Department of Technology.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE:
112167170 Expiration Date: 01-07-2010
Title
To authorize the Finance and Management Director to modify present and future contracts with Fuller, Mossbarger, Scott and May Engineers, Inc., to reflect a name and Federal Identification Number change as a result of an acquisition by Stantec Consulting Services, Inc.; to authorize the assignment of all existing obligations to the City of Columbus by Fuller, Mossbarger, Scott and May Engineers, Inc., to Stantec Consulting Services, Inc.; to authorize the Finance and Management Director, for the Department of Technology, to establish a purchase order for GIS maintenance and support services from a pre-established universal term contract with Stantec Consulting Services, Inc.; to authorize the expenditure of $115,000.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($115,000.00)
Body
WHEREAS, this ordinance authorizes the Finance and Management Director to establish a purchase order, on behalf of the Department of Technology, for support, maintenance and related services associated with the geographical information system (GIS), and
WHEREAS, these services will be provided in accordance with terms and conditions established though a pre-existing universal term contract (UTC FL002533; expiration date of March 31, 2008) with Fuller, Mossbarger, Scott and May Engineers, Inc; which has been acquired, on December 31, 2007, by Stantec Consulting Services, Inc. (Stantec)., and
WHEREAS, the original contract provided language for options to renew, upon mutual agreement of both parties, for three, one year additional period(s), and
WHEREAS, currently and as requested by the Department of Technology, the Purchasing Department is in process of extending the contract. In order to extend this contract, and as a result of Stantec Consulting Services, Inc.'s acquisition, it is necessary that this ordinance make provisions that will allow for the acceptance of the name and Federal Identification number change; and the assignment of all their past, open, present and future contracts between the City of Columbus with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM), FID # 61-0659421 to Stantec Consulting Services, Inc. (Stantec), FID # 112167170, and
WHEREAS, Stantec Consulting Services, Inc. has informed the City of Columbus of its intentions to fulfill the contractual obligations of FMSM, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology. There is a need to establish a purchase order to continue providing GIS maintenance and support services, for various city agencies, from an established universal term contract once with Fuller, Mossbarger, Scott and May Engineers, Inc.; and now acquired by Stantec Consulting Services, Inc. (Stantec); and to assign the aforementioned contractual obligations of FMSM to Stantec Consulting Services, Inc. (Stantec), to avoid any interruption in the performance of services, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to establish a purchase order for GIS maintenance and support services, for the Department of Technology, from an established universal term contract with Stantec Consulting Services, Inc. (Stantec), as a result of the acquisition on December 31, 2007, as they acquired Fuller, Mossbarger, Scott and May Engineers, Inc.
SECTION 2: That the Finance and Management Director be and is hereby authorized to modify present and future contracts to reflect the change of the company names and Federal Identification Numbers from FMSM to Stantec Consulting Services, Inc. (Stantec).
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the expenditure of $115,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from:
Division 47-02 -- Fund 514 -- Subfund 010 -- OCA Code 286021 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $115,000.00
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.