Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Automatic External Defibrillators ("AEDs") and accessories with Zoll Medical Corporation. The Division of Fire is the primary user for AEDs and accessories, which are used in emergency medical service (EMS) operations. The term of the proposed option contract would be approximately two (2) years, expiring December 31, 2028, with the option to renew for one (1) additional year or portion thereof. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
Bid Information: This purchase is recommended to be made with a waiver of formal bidding requirements, as Zoll Medical Corporation is offering special pricing that exceeds the savings offered in their current State Term Pricing; a bid waiver would also result in a more expedient process to replace existing aging defibrillators currently in use by the Division of Fire. This ordinance also authorizes the waiver of the surplus property requirements of the City Code, as Zoll's pricing reflects the trade-in of existing equipment that is nearing the end of its useful life cycle.
Zoll Medical Corporation, CC# 000197 renewal pending, All Item, $1.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase AEDs and accessories with Zoll Medical Corporation; to waive the provisions of competitive bidding; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the AEDs and Accessories UTC will provide for the purchase of automated external defibrillators and accessories for emergency medical service (EMS) operations; and,
WHEREAS, the Division of Fire recommends that it is in the City's best interest to waive the competitive bidding procedures of City Code Chapter 329 to allow the purchase from Zoll Medical Corporation in order to take advantage of special pricing that exceeds the savings offered in Zoll's State Term Pricing; and,
WHEREAS, the Division of Fire recommends that it is in the City's best interest to waive the surplus property requirements of the City Code, as Zoll's pricing reflects the trade-in of existing equipment that is nearing the end of its useful life cycle; and,
WHEREAS, it has become necessary in the daily operation of the Division of Fire to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase AEDs and accessories; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase AEDs and accessories for a term of approximately two (2) years, expiring December 31, 2028, with the option to renew for one (1) additional year or portion thereof, as follows:
Zoll Medical Corporation, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. This Council finds it is in the best interest of the City of Columbus to waive the relevant provisions of Columbus City Codes Chapter 329 to permit the aforementioned purchase and does hereby waive the same.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.