Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with General Temperature Control, Incorporated for the Department of Public Safety’s Fire Station 17 - HVAC Renovations project, in the amount of $199,625.00, and to encumber funds with the Department of Public Service for prevailing wage services in the amount of $750.00.
The project will remove eight existing gas unit heaters within the Fire Station #17 Apparatus Bay at 2250 W. Broad Street, Columbus, Ohio 43223 and replace them with six new gas unit heaters. The scope includes all necessary electrical, plumbing and hardware for a complete and functioning heating system.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Of the 513 vendors solicited, 188 were Minority-owned, 2 were Veteran-owned, 304 were Small Business-owned, and 104 were Women-owned.
The Director of Finance and Management publicly opened one (1) bid on December 11, 2024, from General Temperature Control, in the amount of $199,625.00.
General Temperature Control’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $199,625.00. Their DAX Vendor Account No. is 4830, expires 3/18/26, Majority-designated.
3. M/WBE SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project was 12%. General Temperature Control proposed using the following subcontractor to meet this goal:
Company Name City/State ODI Designation
Hina Environmental Solutions Columbus/OH MBE
4. FISCAL IMPACT: A transfer of funds within the Safety G.O. Bonds Fund and an amendment to the 2024 Capital Improvements Budget will be necessary for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with General Temperature Control for the Department of Public Safety’s Fire Station 17 - HVAC Renovations project; to authorize a transfer of $30,375.00 and expenditure up to $200,375.00 within the Safety General Obligations Bond Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to amend the 2024 Capital Improvements Budget. ($200,375.00)
Body
WHEREAS, one (1) bid for the Fire Station 17 - HVAC Renovations project was received and publicly opened in the office of the Director of Finance and Management on December 11, 2024; and
WHEREAS, the lowest, best, most responsive and responsible bid was from General Temperature Control in the amount of $199,625.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Fire Station 17 - HVAC Renovations project in the amount of $199,625.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to encumber and expend funds up to $750.00 to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Safety G.O. Bonds Fund - Fund No. 7701; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a construction contract for the Department of Public Safety’s Fire Station 17 - HVAC Renovations project; for the preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with General Temperature Control, for the Department of Public Safety’s Fire Station 17 - HVAC Renovations project, in an amount up to $199,625.00 and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $750.00.
SECTION 2. That a transfer of $30,375.00 and expenditure up to $200,375.00, or so much thereof as may be needed, is hereby authorized in the Safety G.O. Bond Fund - Fund No. 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2024 Capital Improvements Budget is hereby amended, in the Safety G.O. Bond Fund - Fund No. 7701, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.