Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to execute a construction contract with Insituform Technologies, Inc., for the Olentangy Main Trunk Sewer Rehabilitation Project for the Division of Sewerage and Drainage. This legislation is also needed to authorize the appropriation, transfer and expenditure of $2,833,499.68 from the Sanitary Sewer Reserve Fund 654 to the Water Pollution Control Loan Fund (WPCLF) 666.
The project consists of all labor and materials for the rehabilitation of 2,915 feet of 78-inch diameter sanitary sewer utilizing Cured-in-Place Pipe (CIPP). The work includes cleaning, video inspection, bypass pumping, maintenance of traffic, and other associated work. This work also includes the cleaning of three (3) 200-foot- long 42-inch siphon pipes, two (2) 226-foot-long 42-inch siphon pipes, and one (1) 226-foot-long 48-inch siphon pipe. In addition to the work on the pipe, the work includes reconstruction of manholes/structures, as necessary for CIPP lining, site restoration, and other such work as may be necessary to complete the contract in accordance with the plans (CC-15616) and specifications.
Procurement Information: The Division formally advertised for competitive bid proposals on the City Vendor Services web site and in the City Bulletin, and bids were opened on October 7, 2009, as follows:
Insituform Technologies, Inc. 13-3032158 | MAJ | $2,833,499.68
Reynolds Inliner, Inc. 01-0684682 | MAJ | $3,021,148.90
Spiniello Companies 95-4698835 | MAJ | $3,299,824.00
Kokosing Construction 31-1023518 | MAJ | $4,179,588.05
The Engineer's construction cost estimate was $3,715,882.50.
Based on the Bid Tab and Quality Factor Form evaluation process, it was determined that Insituform Technologies, Inc. was the Lowest Best Responsive bidder.
Award is recommended to the lowest Responsive and Responsible and Best Bidder.
B. Contract Compliance No.: Insituform: 13-3032158 | (MAJ) | Expiration date: (10/15/2011)
C. Emergency Designation: is needed to meet the construction contract deadline requirements of the Ohio EPA and the American Recovery and Reinvestment Act
(ARRA) of 2009
2. FISCAL IMPACT:
This ordinance authorizes the appropriation, transfer and expenditure of $2,833,499.68 from the Sanitary Sewer Reserve Fund to the Water Pollution Control Loan Fund to fund this project expenditure. This transaction is a temporary measure that is required until such time as the Department is able to execute a WPCLF loan agreement with the Ohio EPA and the Ohio Water Development Authority (OWDA), and reimburse the Sewer System Reserve Fund. The loan award is tentatively scheduled for the November 19, 2009 OWDA board meeting. $1,435,311.00 in subsidies from the American Recovery and Reinvestment Act (ARRA) of 2009 for Stimulus Projects will be utilized to reduce the principal amount of the WPCLF loan.
Title
To authorize the Director of Public Utilities to execute a contract with Insituform Technologies, Inc., for the Olentangy Main Trunk Sewer Rehabilitation Project; to authorize the appropriation, transfer and expenditure of $2,833,499.68 from the Sanitary Sewer Reserve Fund to the Ohio Water Pollution Control Loan Fund; for the Division of Sewerage and Drainage, and to declare an emergency. ($2,833,499.68)
Body
WHEREAS, four competitive bids for construction of the Olentangy Main Trunk Sewer Rehabilitation, were received and opened October 7, 2009 in the offices of the Director of Public Utilities; and
WHEREAS, the Ohio Water Development Authority (OWDA) is tentatively scheduled to approve a loan to the City of Columbus on November 19, 2009, to provide financing for the above listed project with eligible costs including the construction contract and contingency, and capitalized interest; and $1,435,311.00 in subsidies from the American Recovery and Reinvestment Act (ARRA) of 2009 for Stimulus Projects will be utilized to reduce the principal amount of the WPCLF loan.
WHEREAS, sufficient monies will be available within the Sanitary Sewer Reserve Fund and transferred to the Water Pollution Control Loan Fund for the aforementioned project expenditure; and
WHEREAS, it is immediately necessary to both appropriate funds from the Sanitary Sewer Reserve Fund and authorize the transfer of said funds into the Water Pollution Loan Fund, in order to temporarily fund this expenditure, until such time as the City is able to execute a WPCLF loan agreement for the above stated purpose and reimburse the Sanitary Sewer Reserve Fund; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a construction contract with Insituform Technologies, Inc., in order to provide for construction of Olentangy Main Trunk Sewer Rehabilitation Project; and
WHEREAS, because of the construction contract deadline requirements of the Ohio EPA and the American Recovery and Reinvestment Act (ARRA) of 2009, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the Director of Public Utilities to enter into a construction contract with Insituform Technologies, Inc., for the Olentangy Main Trunk Sewer Rehabilitation Project, for the preservation of the public health, peace, property, safety, and welfare at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with Insituform Technologies Inc., 17988 Edison Avenue, Chesterfield MO 63005, for construction of the Olentangy Main Trunk Sewer Rehabilitation Project in the amount of $2,833,499.68, in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. the Ohio Water Development Authority (OWDA) is tentatively scheduled to approve a loan to the City of Columbus on November 19, 2009, to provide financing for the construction contract, and capitalized interest for this project, which will include $1,435,311.00 in subsidies from the American Recovery and Reinvestment Act (ARRA) of 2009 for Stimulus Projects being utilized to reduce the principal amount of the WPCLF loan.
Section 3. That from the unappropriated monies in the Sanitary Sewer Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated from any other purpose for the Olentangy Main Trunk Sewer Rehabilitation Project, the sum of $2,833,499.68 is hereby appropriated to the Division of Sewerage and Drainage; Division 60-05 | ObjLvl1 10 | ObjLvl3 5502 | OCA Code 901654
Section 4. That the City Auditor is hereby authorized to transfer $2,833,499.68 to the Water Pollution Control Loan Fund No. 666, into the appropriate project accounts as specified in the below section, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 5. That the expenditure of $2,833,499.68 or as much thereof as may be needed, be and the same is hereby appropriated and authorized for under the Water Pollution Control Loan Fund No. 666 | Division 60-05 | ObjLvl3 6621 | as follows:
Proj. No | Proj. Name | OCA Code | Amount:
650725-100001 | Olentangy Main Trunk Sewer Rehabilitation Project | 666725 | $2,833,499.68
Section 6. That upon obtaining other funds for the purpose of funding the sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewer System Reserve Fund the amount transferred under the above section, and said funds are hereby deemed appropriated for such purpose.
Section 7. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 10. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves not vetoes the same.