Explanation
Background: This legislation authorizes and directs the Finance Director to issue several purchase orders for vehicle parts, supplies and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation authorizes an expenditure of $580,000.00. Expenditures for like items and time frames were $702,645.00 in 2004 and $630,000.00 in 2003. The Fleet Management Division budgeted $3.1 million for parts in the 2005 Budget, with approximately $1.4 million spent year-to-date.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, and accessories.
Title
To authorize and direct the Finance Director to issue purchase orders for vehicle parts, supplies, and accessories for the Fleet Management Division, to authorize and direct the expenditure of $580,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($580,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division, Public Service Department has a need to purchase vehicle parts, supplies, and accessories to repair motor vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for vehicle parts, supplies and accessories, thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
ADW - FL001877
CC# 311145093 expires 1/11/2008
OEM Automotive Parts
Object Level Three 2284
Contract expires - 9/30/05
Dick Masheter Ford - FL002629
CC# 310729896 expires 1/19/2008
OEM Automotive Parts
Object Level Three 2284
Contract expires - 9/30/05
Best Equipment - FL001560
CC# 351097778 expires 7/31/05
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/05
McNeilus Truck - FL001571
CC# 411314526 expires 5/07/07
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/05
Section 2. That the sum of $580,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2284 $ 580,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.