Explanation
BACKGROUND: The Division of Police needs to purchase 100 Smith and Wesson M&P Compact .40 caliber semi-automatic pistols for its plain clothes detectives and supervisors. These pistols will help keep officers safe in the performance of their duties. These are new purchases to replace existing weapons.
Bid Information: Formal Bid # SA003734 was opened on October 28, 2010. Two responses were received as follows:
Vance Outdoors $38,140.00
Standard Law $37,840.00
Both bidders are majority business entities.
Based on the local 1 percent credit, the Division of Police recommends the award to Vance Outdoors, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 542072038, expires 1-06-2012.
EMERGENCY DESIGNATION: Emergency legislation is requested to provide these hand guns to plain clothes detectives that do not have this compact pistol.
FISCAL IMPACT: This ordinance authorizes the purchase 100 Smith and Wesson semi automatic pistols from Vance Outdoors Inc., in the amount of $38,140.00 from the Federal Drug Seizure Fund for the Division of Police. There will be no effect on the financial status of the General fund.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Vance Outdoors, Inc. for the purchase of semi-automatic pistols for the Division of Police, to authorize the expenditure of $38,140.00 from the Law Enforcement Seizure Funds; and to declare an emergency. ($38,140.00)
Body
WHEREAS, a formal bid opening was held on October 28, 2010 for the purchase of semi-automatic pistols; and
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of semi-automatic pistols for its detectives and supervisors; and
WHEREAS, based on the local 1% credit, Vance Outdoors, Inc. was the lowest, most responsive, and best bid received; and
WHEREAS, Law Enforcement Seizure funds are appropriated for this purchase; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these compact hand guns for plain clothes detectives for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Vance Outdoor's, Inc. for the purchase of semi-automatic pistols for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2. That the expenditure of $38,140.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03| FUND 219| OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA# 300988| SUBFUND 016|
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.