Explanation
1. BACKGROUND
The Division of Planning and Operations operates several specialized traffic control computers. These computers expedite vehicular traffic flow and maximize pedestrian safety by synchronizing and coordinating traffic signals and interpreting information forwarded from buried loop detectors, overhead cameras and the like, allowing the signals to operate in either an automatic mode or manually as directed by traffic engineers from a central location. The software utilized by the downtown signal system processor (computer) is proprietary and requires unique maintenance that is offered by a sole-source provider, Computran Systems Engineering, L.L.C. This ordinance authorizes the Director of Public Service to execute a one-year extension of the existing maintenance agreement for this purpose and authorizes the expenditure of $22,749.42 to pay for said agreement. The agreement is being extended per the sole-source provisions of the Columbus City Code, 1959.
This contract was authorized by ordinance 2580-2003. The initial service period ran from 12/23/2005 to 12/22/2006. The contract was renewed for the periods 12/23/2006 to 12/22/2007; 12/23/2007 to 12/22/2008; and 12/23/2008 to 12/22/2009. This is the final of four expected renewal periods. The period of this extension is 12/23/2009 to 12/22/2010.
2. CONTRACT COMPLIANCE
Computran System Engineering, L.L.C.'s contract compliance number is 204160738 and expires September 11, 2010.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Computran Systems Engineering, L.L.C.
3. FISCAL IMPACT
This expenditure is budgeted within the Street Construction Maintenance and Repair Fund as a normal operating expense of the Division of Planning and Operations.
4. EMERGENCY DESIGNATION
Computran coordinates and maintains sixty-percent (60%) of the traffic signals at various intersections throughout the City with its hardware/software program. Therefore, emergency action is requested in order to have the maintenance agreement become effective as soon as possible in order to preclude a lapse in the maintenance of this critical system and thereby preserve the public safety and welfare. Procedures are being implemented so that in succeeding years, emergency legislation will not be necessary for this agreement.
Title
To authorize the Director of Public Service to extend for one year the existing agreement with Computran Systems Engineering, L.L.C. for software maintenance for the Division of Planning and Operations downtown signal system processor per the sole-source provisions of the Columbus City Codes, 1959; to authorize the expenditure of $22,749.42 or so much thereof as may be needed for this purpose from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($22,749.42)
Body
WHEREAS, the Division of Planning and Operations operates several specialized traffic control computers; and
WHEREAS, the software utilized by the downtown signal system computer is proprietary and requires unique maintenance that is offered by a sole-source provider, Computran Systems Corporation; and
WHEREAS, a one-year maintenance agreement is needed for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to authorize the Director of Public Service to enter such an agreement per the sole source provisions of the Columbus City Code, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to enter into a one year agreement with Computran Systems Engineering, L.L.C, 100 First Street, Hackensack, New Jersey 07601 for software maintenance for the downtown signal system processor for the Division of Planning and Operations.
Section 2. That for the purpose of paying for the services provided under this agreement the expenditure of $22,749.42, or so much thereof as may be needed, is hereby authorized to be expended from Fund 265, The Street Construction Maintenance and Repair Fund, Department No. 59-11, Division of Planning and Operations, Object Level One Code 03, Object Level Three Code 3375, OCA Code 591111.
Section 3. That this expenditure be made per the sole source provisions of the Columbus City Codes, 1959.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.