Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a construction contract in the amount of $400,000.00, with the Strawser Paving Company, Inc., in connection with the Roadway Improvement - Lehman Rd. Emergency Project, which is located on the southeast side of Columbus. This ordinance further authorizes the expenditure of $40,000.00 for the payment of construction administration and inspection services.
A Mayor's Emergency was declared on April 27, 2010, in response to Department of Public Service engineering personnel determining it immediately necessary to perform an emergency rehabilitation of a section of Lehman Road in cooperation with the Madison Township Trustees who own a connecting portion of this right-of-way. The roadway has experienced rapid deterioration through the past winter, to the point where it can no longer be economically maintained. The Madison Township Trustees have obtained competitive bids and have identified the Strawser Paving Company, Inc., as the lowest and best bidder. Department engineering personnel have negotiated a cost estimate with Strawser, in order to allow Strawser to perform work or that portion within the city of Columbus in conjunction with Strawser's work for Madison Township. This combined effort will allow the Department to effectuate an expedited and coordinated rehabilitation effort, to the mutual benefit of City of Columbus and Madison Township residents. This contractual effort is expected to be completed within 30 days of commencement.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company, Inc.
2. FISCAL IMPACT:
The Department is requesting authority to transfer available funds within the Streets and Highways GO Bonds Fund and to amend the 2010 Capital Improvements Budget to fund this emergency project. The Mayor's Emergency Declaration authorized the temporary use of Street Construction, Maintenance and Repair Funds (SCMRF) to facilitate the execution of this contract work. This ordinance will replace the SCMR funding with more appropriate capital improvement funding.
3. EMERGENCY LEGISLATION:
The Division is requesting that this legislation be considered an emergency measure in order to replace the temporary operating budget funding of these contractual services with capital improvement funds to allow for the payment of services that were authorized within the Mayor's Emergency Declaration of April 27, 2010.
4. BID INFORMATION:
Due to the project's emergency nature and the desire to coordinate and expedite the rehabilitation of this frequently used roadway infrastructure with Madison Township, departmental leadership determined it to be in the City's best interest to negotiate the inclusion of the City of Columbus's work with the Townships competitively procured contractor, the Strawser Paving Company, Inc.
Title
To Authorize the Director of Public Service to enter into a contract with the Strawser Paving Company for the construction of the Roadway Improvements - Lehman Rd. Emergency Project, in connection with the Mayor's Emergency declared April 28, 2010; to amend the 2010 CIB; to authorize the appropriation, transfer and expenditure of $440,000.00 from the Streets and Highways GO Bonds Fund; and to declare an emergency. ($440,000.00)
Body
WHEREAS, A Mayor's Emergency was declared on April 27, 2010, for purposes of undertaking the necessary action to rehabilitate a section of Lehman Road, between Gender Road to the west and Lehman Meadows to the east; and
WHEREAS, Department of Public Service engineering personnel have determined that this roadway has experienced rapid deterioration through this past winter, to the point where it can no longer be economically maintained; and
WHEREAS, engineering personnel have determined it to be in the City's best interest to enter into contract with the Strawser Paving Company, Inc., for which the Madison Township Trustees have contracted with for a connection section of Lehman Road that they control, after a competitive bid process that identified Strawser as the lowest and best bidder to provide these necessary rehabilitation services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is urgently required to contract for the necessary emergency roadway and construction administration inspection services as described above, in order to allow for the immediate payment of said services as required to ensure for the completion of this roadway infrastructure rehabilitation project, thereby preserving the public health, peace and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service, be and hereby is, authorized to enter into contract with the Strawser Paving Company, Inc., 1595 Frank Road, Columbus Ohio 43223; and to pay up to a maximum amount of $440,000.00, in connection with the Roadway Improvements-Lehman Rd. Emergency Project, in accordance with the terms and conditions as shown in the contract on file in the Office of Support Services with the Department of Public Service.
Section 2. That the 2010 Capital Improvements Budget established within ordinance 0564-2010 be and hereby is amended to provide funding for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 704999-100000 / Unallocated Balance / $670,416.00 (Carryover) / ($440,000.00) (Carryover) / $230,416.00 (Carryover)
704 / 530161 - 100087 /Roadway Improvements - Lehman Road / $0.00 (Carryover) / $440,000.00 (Carryover) / $440,000.00 (Carryover)
Section 3. That the sum of $440,000.00 be and hereby is appropriated from the unappropriated balance of Fund 704, The Streets and Highways G.O. Bonds Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to Dept-Div. 59-12, the Division of Design and Construction as follows:
Fund / Project # / Project / Object Level Three Codes / OCA Code
704 / 704999-100000 / Unallocated Balance / 06-6600 / 591254 / $440,000.00
Section 4. That the monies appropriated in the foregoing Section 3 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 5. To move cash and appropriation between projects within Fund 704, the Streets and Highways GO Bonds Fund as follows:
FROM:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
704 / 704999-100000 / Roadway Improvements - Unallocated Balance / 06-6600 / 591254 / $440,000.00
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code
704 / 530161 - 100087 /Roadway Improvements - Lehman Road / 06-6600 / 746187 / $440,000.00
Section 6. That for the purpose of paying the cost of the contract authorized within Section 1 herein, and for the cost of construction and administration services by the Division of Design and Construction, the expenditure of $440,000.00, is hereby authorized from the Streets and Highways GO Bonds Fund, No. 704| Project 530161-100087| OCA Code 746187 O.L. 01-03 Codes 06-6631.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.