Explanation
BACKGROUND: For the option to purchase Moist Clay and Glazes. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2010 with the right to extend for one (1) one year. The Purchasing Office opened formal bids on November 21, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA002710. 9(MAJ:6 MBE:1, FBE:2) bids were solicited; Two(2) (MAJ:2) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Columbus Clay Company, CC#311097848 (Expires 11/15/09)
Sax Arts & Crafts, CC#390971239 (Expires 8/10/08)
Total Estimated Annual Expenditure: $20,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Although low bid on items # 12, 13, 14, 15, 19, 22, 23, 24, and 33, Sax Arts & Crafts was deemed non-responsive to 3.0 Requirements, Section 3.3 of the bid Specifications.
No award on Item# 20 as item was not listed.
Title
To authorize and direct the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Moist Clay and Glazes, to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 21, 2007 and selected the lowest, responsive, responsible and best bids. Two (2) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into two (2) contract(s) for an option to purchase Moist Clay and Glazes to ensure uninterrupted supply of materials, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Moist Clay and Glazes in accordance with SA002710 through March 31, 2010 with the right to extend for one (1) year as follows:
Columbus Clay Company; Item# 1- 5, 19, 22-24, 29, 30, 33 and 35; Amount $1.00.
Sax Arts & Crafts; Item# 16-18, 21, 25-28, 31, 32, and 34; Amount $1.00.
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing UTC Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.