Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for asbestos removal and enter into contract for the renovation of two air handlers at the Jerry Hammond Center, 1111 East Broad Street. This project is necessary in order to ensure the HVAC equipment operates correctly and the operations housed in the building are not interrupted.
A contract with Carrier Commercial Service will consist of replacing rusted out panels on air handler #1, and replacing coil sections and coils in air handler #3. However, before this work begins a second contract, with Ohio Technical Services, must be modified so that asbestos and related hazardous materials around the air handlers can be removed. Without this contract modification Carrier Commercial Service can not complete its renovation work. The contract with Ohio Technical Services was formally bid through SA002349. The contract term is April 1, 2008 through March 31, 2009.
Formal bids were solicited for the air handler renovations at the Jerry Hammond Center and three companies submitted bids on November 14, 2008 as follows (0 FBE, 0 MBE):
Carrier Commercial Service $44,887.00
Columbus Heating & Ventilation $64,568.00
General Temperature Control $66,500.00
The Real Estate Management Office recommends the bid award be made to the most responsive and responsible and best bidder, Carrier Commercial Service.
EMERGENCY ACTION is requested to ensure the renovation of air handlers at the Jerry Hammond Center, 1111 East Broad Street, do not fail thereby causing operational disruption for the building's tenants.
Carrier Commercial Service. Contract Compliance Number 06-0991716, expiration date 01/24/2009.
Ohio Technical Services. Contract Compliance Number 31-1640431, expiration date 04/27/2009.
FISCAL IMPACT: Sufficient funding is available in the 1111 East Broad Street Operations Fund. This expense was projected in the Third Quarterly Financial Review. It will require a transfer of $9,161.40 from OL3 02 to OL3 03. The total amount authorized in this ordinance is $57,582.00. This represents $44,887.00 for Carrier Commercial Service and $12,695.00 for Ohio Technical Services.
Title
To authorize the Finance and Management Director to enter into contract with Carrier Commercial Service for the renovation of air handlers at the Jerry Hammond Center; to authorize the Finance and Management Director to modify a contract with Ohio Technical Services for hazardous materials removal; to authorize the City Auditor to transfer $9,161.40 within the 1111 East Broad Street Operations Fund; to authorize the expenditure of $57,582.00 from the 1111 East Broad Street Operations Fund; and to declare an emergency. ($57,582.00)
Body
WHEREAS, it is necessary to renovate air handlers at the Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, in order to accomplish this, the area must first be cleared of all asbestos and other hazardous material; and
WHEREAS, the Finance and Management Director will modify a contract with Ohio Technical Services to facilitate said removal; and
WHEREAS, the Office of Real Estate Management formally bid the renovation of the air handlers; and
WHEREAS, Carrier Commercial Service is the most responsive, responsible, and best bidder to complete the renovation of these air handlers; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Real Estate Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Carrier Commercial Service and Ohio Technical Services, for the renovation of air handlers at the Jerry Hammond Center, thereby ensuring that a necessary renovation of air handlers at the Jerry Hammond Center, 1111 East Broad Street, so that the HVAC equipment in the building does not fail, thereby causing operational disruption for the City offices located within, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract for the Real Estate Management Office with Carrier Commercial Service for the renovation of air handlers at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 2. That the Finance and Management Director is hereby authorized to modify a contract with Ohio Technical Services per SA002349 so that asbestos and other hazardous material removal may occur at the Jerry Hammond Center, to facilitate the action authorized in SECTION 1.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the 1111 East Broad Street Operations Fund as follows:
FROM:
Dept/Div: 45-07Fund: 294|OL1: 02|OL3: 2244 |OCA Code 294001|Amount $9,161.40
TO:
Dept/Div: 45-07Fund: 294|OL1: 03|OL3: 3372 |OCA Code 294001|Amount $9,161.40
SECTION 4. That the expenditure of $57,582.00, or so much thereof as may be necessary in regard to the action authorized in SECTIONS 1 and 2, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 294
OCA: 294001
Object Level 1: 03
Object Level 3: 3372
Amount: $57,582.00
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.