City of Columbus - File #: 1579-2004

• File #: 1579-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/1/2004
• In control: Administration Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize a transfer of $294,000 within the general fund; to authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with K&M Kleening Service for custodial services at the Columbus Health Department; to authorize the expenditure of $294,000.00 from the General Fund, and to declare an emergency. ($294,000.00)

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/15/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/14/2004	1	Service Drafter	Sent for Approval
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	CITY ATTORNEY	Reviewed and Approved
9/14/2004	1	EBOCO Reviewer	Reviewed and Approved
9/10/2004	1	Service Drafter	Sent for Approval
9/10/2004	1	CITY AUDITOR	Reviewed and Approved
9/9/2004	1	Service Drafter	Sent for Approval
9/9/2004	1	Auditor Reviewer	Reviewed and Approved
9/8/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/8/2004	1	Finance Reviewer	Reviewed and Approved
9/2/2004	1	Service Drafter	Sent for Approval
9/2/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/1/2004	1	Service Drafter	Sent for Approval
9/1/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Public Service Director to exercise the third of five renewal options to extend a custodial services contract with K&M Kleening Service at the Columbus Health Department at 240 Parsons Avenue in the amount of $294,000.00.  The original contract was authorized by Ordinance Number 1755-01, passed October 22, 2001.  The contract shall continue from October 22, 2004, through October 21, 2005.  Renewal of this contract has been coordinated with the Health Department.  2003 expenses for this contract were $294,000.00, which was authorized by Ordinance 2196-03, passed October 20, 2003. 

This ordinance also authorizes a transfer of $294,000 within the Facilities Management Division General Fund budget.  In 2004, the Facilities Management Division has experienced higher-than-anticipated costs in both its contracts and utilities budgets.  However, the personnel budget contains a sufficient surplus to allow a transfer of $294,000 to the services budget.

Contract compliance number 02-0553299, expiration date 08/27/2007.

Emergency Action is requested so that custodial services may continue without interruption, thereby insuring that the accreditation with the Joint Commission for the Accreditation of Health Care Organizations (JCAHO) does not lapse.

Fiscal Impact:  The Facilities Management Division budgeted $294,000.00 in the 2004 Budget for the K & M Kleening Service contract at the Columbus Health Department.   This ordinance is for 2004 is also for $294,000.  Facilities Management spent $294,000.00 for the same period beginning in October 2003 through October 2004,  which was authorized by Ordinance 2196-03, passed October 20, 2003. 

Title

To authorize a transfer of $294,000 within the general fund; to authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with K&M Kleening Service for custodial services at the Columbus Health Department; to authorize the expenditure of $294,000.00 from the General Fund, and to declare an emergency. ($294,000.00)

Body

WHEREAS, Ordinance No. 1755-01, passed by Council on October 22, 2001, authorized the original contract for the Facilities Management Division with K&M Kleening Service for custodial services at the Columbus Health Department, and

WHEREAS, the existing contract with K & M Kleening Service has a multi-year renewal option, and

WHEREAS, the Facilities Management Division requests to modify and extend the contract with K&M Kleening Service for one year beginning October 22, 2004, and

WHEREAS, it is necessary to transfer funds for said contract from the Facilties Mangement personnel fund to the Facilities Management services fund, and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify and extend a contract with K&M Kleening Service, ensuring that custodial services at the Health Department are not interrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS: 

SECTION 1.  That the City Auditor is hereby authorized and directed to transfer funds within the general fund as follows:

FROM:

Dept/Div: 59-07 | Fund 10 | Object Level 3: 1160 | OCA: 280933 | Amount: $294,000

TO:

Dept/Div: 59-07 | Fund 10 | Object Level 3: 3396 | OCA: 281014 | Amount: $294,000

SECTION 2.  That the Public Service Director is hereby authorized to modify and extend contract EL001674 with K&M Kleening Service for custodial services at the Columbus Health Department from October 22, 2004, through October 21, 2005.    

SECTION 3.   That the expenditure of $294,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 59-07

Fund: 010

OCA Code: 281014

Object Level 1: 03

Object Level 3: 3396

Amount: $294,000.00

SECTION 4.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.