Explanation
Background: For the option to purchase DeZurik Valves for City of Columbus, Public Utilities. These valves and parts are used throughout the water and waste water treatment plants. The term of the proposed option contract would be for two (2) years, expiring August 31, 2017, with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on July 16, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of Finance & Management Code. Solicitation SA005940; 94 vendors were solicited (MAJ: 88; M1A: 2; FBE: 3; AS1: 1); No bids were received. There was an attempt to deliver a proposal prior to the bid opening date, however, due to technical error, it was not accepted. The Department of Public Utilities requested that a bid waiver be requested to accept the bid and consider it on an informal basis.
Rawdon Myers, Inc. CC# 31-0785887 (expires 3/5/2017)
Total Estimated Annual expenditure: $40,000.00
The recommendation is to award all items to Rawdon Myers, Inc. and waive the competitive bidding requirements of City of Columbus Code to accommodate this award.
This company is not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
This ordinance is being submitted as an emergency because without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish the option contract is budgeted in the General Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase DeZurik Valves and Parts with Rawdon Myers, Inc.; to authorize the expenditure of one (1) dollar to establish this contract from the General Fund; to waive competitive bidding requirements of Chapter 329 of the City Code; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 16, 2015 for the purchase of DeZurik Valves and Parts and because an attempt to deliver was made but due to an eror the bid was not accepted, the Purchasing Office is recommending the bid be considered on an informal basis; and
WHEREAS, this ordinance requests a waiver of requirement of the competitive bidding provisions of the Columbus City Code; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining optimal products/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for the purchase of DeZurik Valves and Parts; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts for the option to purchase DeZurik Valves and Parts so that the City's ability to maintain water and waste water treatment plants, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase DeZurik Valves and Parts for the term ending August 31, 2017 with the option to extend for one (1) additional year in accordance with Solicitation No. SA005940 as follows:
Rawdon Myers, Inc.: All Line Items. Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, OCA: 450047, Object Level 3: 2270, to pay the cost thereof.
SECTION 3. That it is in the City's best interest to waive the competitive bidding requirements of Chapter 329 of the Columbus City Code.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.