Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the procurement of desktop computers and computer related products.
Desktop computers, printers, servers, etc. are replaced regularly as they become outdated and/or obsolete. Replacement of this equipment is vital to the continued efficiency of city agencies.
These purchases will be made from the following pre-established universal term contracts/purchase agreements:
• PA007268-Brown Enterprise Solutions, LLC, Expires 4-30-2027
• PA007267-Law and Order Technology, LLC, Expires 4-30-2027
FISCAL IMPACT
Partial funding in the amount of $1,000,000.00 is available the Department of Technology, Income Tax Set Aside Fund, Fund 1000, Subfund 100099. Funds will need to be appropriated.
The remaining funding of $688,000.00 is available in Fund 5100 the Department of Technology Operating Funds. A transfer of $150,000.00 from Object Class 03 (Services) to Object Class 02 (Material and Supplies), within the Department of Public Utilities SubFunds will be necessary.
CONTRACT COMPLIANCE
Brown Enterprise Solutions, LLC
Vendor/CC# - 010668
Expires 2/2/2026
Law and Order Technology, LLC
Vendor/CC # - 040906
Expires 1/19/2026
Title
To appropriate $1,000,000.00 within the Income Tax Set Aside Subfund; to authorize the transfer of $150,000.00 within the Information Services Operating Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement with Browner Enterprise Solutions, LLC, and Law and Order Technology, LLC for the procurement of computers and computer-related products; to authorize the expenditure of $1,688,000.00 from the Income Tax Set Aside Subfund and the Department of Technology, Information Services Operating Fund for the above-stated purpose. ($1,688,000.00)
Body
WHEREAS, the Department of Technology has a need to purchase new and replacement desktop computers, computer related products, and equipment; and
WHEREAS, the Purchasing Office established PA007268 and PA007267 for purchase of computers and related equipment; and
WHEREAS, there is a need to appropriate $1,000,000.00 within the Income Tax Set Aside Subfund to purchase replacement desktop computers, computer related products, and equipment for general fund agencies; and
WHEREAS, there is a need to transfer appropriation, totaling $150,000.00, in the Public Utilities direct charge allocation of the Information Services Operating fund from Object Class 03 (Services) to Object Class 02 (Material and Supplies) to purchase replacement desktop computers, computer related products, and equipment for general fund agencies; and
WHEREAS, this ordinance authorizes total expenditures of $1,000,000.00 and $688,000.00, from the Income Tax Set Aside Subfund and the Information Services Operating Fund, respectively; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the replacement of desktop computers and computer related products; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $1,000.000.00 be and is hereby appropriated from the unappropriated balance of the Income Tax Set Aside Subfund, and from all moneys estimated to come into said Subfund from any and all sources and unappropriated for any other purpose during the fiscal year ending on December 31, 2024, the sum of $1,000,000.00 is appropriated in Fund 1000 (General Fund), Subfund 100099 (Income Tax Set Aside Subfund), Dept-Div 4702 (Information Services) in Object Class 02 (Material and Supplies), as shown in the attachment to this ordinance. (see 2462-2024EXP).
SECTION 2. That the transfer of $150,000.00 be and is hereby authorized in the Public Utilities direct charge allocation of the Information Services Operating Fund from Object Class 03 (Services) to Object Class 02 (Material and Supplies), as shown in the attachment to this ordinance. (see 2462-2024EXP)
SECTION 3. That the Director of the Department of Finance and Management, on behalf of the Department of Technology and various city agencies, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate, previously established purchase agreements with Brown Enterprise Solutions, LLC and Law and Order Technology, LLC, for the purchase of replacement desktop computers and related products.
SECTION 4. That the total expenditure of $1,688,000.00, or so much thereof as may be necessary from the Income Tax Set Aside Subfund and the Information Services Operating Fund, is hereby authorized as provided on the attachment to this ordinance. (see 2462-2024EXP)
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.