Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Finance to establish purchase orders with Alltel Communications, Anixter and SBC for carrier access equipment for the fire connectivity project. This project will connect 32 fire stations to the city's network through the use of both leased lines and city owned fiber optic cabling. This connectivity will allow fire stations to consolidate its voice and data needs through one connection point thereby reducing the operating funds needed for this purpose. The consolidation will save the city approximately $80,000 per year in leased line costs and will provide fire stations a high-speed connection allowing communication between the fire stations and the Fire Administration Office.
BID INFORMATION:
A total of 190 vendors were solicited(171 majority, 12 M1A, 3 F1, and 4 MBR) through SA000526 with ten responding to the bid. The bid is being awarded the lowest reponsive and responsible and best bidders as detailed below:
Alltel Communications - Items #1,2,3,5,6,7,8,10,13 - $50,730.07
Anixter Inc. - Items #11,12,14,17,18,22,23 - $19,603.00
SBC/Ameritech - Items #4,9,15,16,19,20,21,24 - $7,857.45
Total All Bidders - $78,190.52
FISCAL IMPACT:
Funding is available in the Department of Finance capital improvement fund.
EMERGENCY:
Emergency legislation is requested in order to facilitate immediate purchase and implementation of this hardware to connect fire stations to the city's network.
CONTRACT COMPLIANCE NUMBERS:
Alltel Communications: 314359937/001
Anixter, Inc: 362361285/001
SBC/Ameritech: 363251481/001
Title
To authorize the Director of the Department of Finance to establish purchase orders with Alltel Communications, Anixter and SBC for carrier access equipment for the fire connectivity project, to authorize the expenditure of $78,190.52 from the Department of Finance capital improvements fund and to declare an emergency. ($78,190.52)
Body
WHEREAS, this legislation will authorize the Director of the Department of Finance to establish purchase orders with Alltel Communications, Anixter, SBC for carrier access equipment for the fire connectivity project; and
WHEREAS, this project will connect 32 fire stations to the city's network through the use of both leased lines and city owned fiber optic cabling; and
WHEREAS, this connectivity will allow fire stations to consolidate its voice and data needs through one connection point thereby reducing the funds needed to for this purpose; and
WHEREAS, this consolidation will save the city approximately $80,000 per year in leased line costs; and
WHEREAS, this project will provide fire stations a high-speed connection allowing communication with each other as well as the Fire Administration Office; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to authorize these purchase orders, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance be and is hereby authorized to establish purchase orders with Alltel Communications, Anixter, and SBC/Ameritech for the purchase of carrier access equipment related to the fire connectivity project in an amount not to exceed $78,190.52.
SECTION 2: That the expenditure of $78,190.52 or so much thereof as may be necessary is hereby authorized to be expended from department 4501, fund 750, project number 470020, oca 644344, object level 1 - 06, object level 3 - 6649.
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.