Explanation
BACKGROUND: The Board of Health was awarded $522,670 in grant monies from the Ohio Department of Health, Centers for Disease Control for the Public Health Infrastructure program. Of this award, the Franklin County Board of Health received a $151,000 contract. This contract was modified in June and awarded an additional $18,699 at the direction of the Ohio Department of Health for additional emergency planning services. The Board of Health has been awarded additional grant funds from the Ohio Department of Health for the Public Health Infrastructure grant program in the amount of $89,325. This ordinance is needed to modify a contract with the Franklin County Board of Health for $55,075 for the time period August 31, 2002 through August 30, 2003. This contract modification will allow for additional smallpox-related emergency planning services for Franklin County.
Why couldn't the need for the additional services be foreseen when the contract was originally awarded? The Grantor has just made the additional monies available.
Why would it not be in the City's best interest to have the additional contract requirement awarded through competitive bidding? The contract is being awarded in accordance with the requirements of the Ohio Department of Health, i.e., it is population based and the Franklin County Board of Health is specified by the Ohio Department of Health to receive these monies.
How was the price for the additional goods or services determined? The Ohio Department of Health determined the allocation of funds for additional services.
What is the additional amount to be expended under the modification?
The contract is to be modified as follows:
Vendor Modified Amount Increase Total Amount
Franklin Co. BOH $169,669.00 $55,075.00 $224,744.00
Emergency action is requested to provide for this contract modification so the expense of smallpox-related emergency planning services up to August 30, 2003, can be immediately reimbursed by the Ohio Department of Health.
FISCAL IMPACT: The funds to modify and increase this contract are budgeted in the Health Department Grants Fund, Public Health Infrastructure Grant, Fund 251.
Title
To authorize and direct the Board of Health to modify and increase a contract for emergency planning services with the Franklin County Board of Health, to authorize the expenditure of $55,075.00 from the Health Department Grants Fund, and to declare an emergency. ($55,075.00)
Body
WHEREAS, $55,075 in additional grant funds have been made available through the Ohio Department of Health for the Public Health Infrastructure grant program for emergency planning services for the period August 31, 2002 through August 30, 2003; and,
WHEREAS, it is necessary to modify and increase a contract with the Franklin County Board of Health for emergency planning services; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to modify a contract with the Franklin County Board of Health for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase a contract (DL-003789) with the Franklin County Board of Health.
SECTION 2. That the expenditure of $55,075.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Health Department, Division 50-01, Grant Number 502045, OCA 502045, Object Level One 03, Object Level Three 3336.
SECTION 3. That this modification is in compliance with Section 329.16 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.