Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the existing contract with Stone Environmental Engineering & Science, Inc., EL004192, for the Spill Prevention, Control and Countermeasures (SPCC) plan. This modification is necessary to design a building to house SF6 breakers as part of the plan to meet United States Environmental Protection Agency requirements.
1. Amount of additional funds to be expended under modification: $13,000
The original amount of the contract was $70,512 and was previously increased by $18,500 for design of a control building foundation. This modification will bring the new total amount to $102,012.
2. Reason additional goods/services could not be foreseen initially: The original contract to develop a Spill Prevention Control and Countermeasures plan was awarded based upon Requests for Statement of Qualifications, opened November 19, 2003. After the contract was awarded, it was determined that an effective way to meet EPA requirements would be to replace old oil circuit breakers with non-polluting SF6 breakers and to house the equipment in a pre-engineered control building. This decision resulted in a modification to include the design of the control building foundation, as authorized by Ordinance 1502-2004. The formal bids received through the Purchasing Office for the pre-engineered building were considerably higher than the estimated cost. Therefore, the Division of Electricity is recommending a modification to provide engineering services to design a concrete block building with lighting, electrical receptacles, heating, ventilation and air conditioning.
3. Reason other procurement process are not used: Stone Environmental Engineering & Science, Inc. was selected to develop the SPCC plan based upon their expertise and qualifications in this field, as well as the low cost of their proposal. Due to the fact that they have been instrumental in developing the plan and in consideration of the implementation deadlines mandated by the US EPA, it is in the best interest of the City to modify the existing contract.
4. How cost of modification was determined: Stone Environmental Engineering and Science, Inc. submitted a written proposal for the additional services required.
Contract Compliance Number: 311262683
Emergency action is requested in order to meet the US EPA mandated completion date.
FISCAL IMPACT: There is sufficient budget authority in the Voted Street Lighting and Electricity Distribution Improvements Fund, Federally Mandated Spill Prevention project, for this expenditure.
Title
To authorize the Director of Public Utilities to modify the contract with Stone Environmental Engineering & Science, Inc. for the Federally Mandated Spill Prevention, Control and Countermeasures plan for the Division of Electricity; to authorize the expenditure of $13,000.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($13,000.00)
Body
WHEREAS, the United States Environmental Protection Agency (US EPA) has mandated by change to the Clean Water Act of 1974 requirements that apply to electrical transformers; and
WHEREAS, in accordance with Ordinance Number 0334-2004, passed March 29, 2004, Stone Environmental Engineering & Science, Inc. was awarded a contract for engineering services to develop a Spill Prevention, Control and Countermeasures (SPCC) plan necessary to meet US EPA mandates; and
WHEREAS, Ordinance Number 1502-2004, passed September 20, 2004, authorized a modification of the existing contract to include engineering services to design a control building foundation; and
WHEREAS, prohibitive costs for a pre-engineered building have made it necessary to modify the existing contract with Stone Environmental Engineering & Science, Inc. to include engineering services required to design a control building; and
WHEREAS, emergency action is requested due to the US EPA mandated completion date; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to modify an existing contract with Stone Environmental Engineering and Science, Inc. for engineering services relating to the Spill Prevention Control and Countermeasures plan mandated by the US EPA for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify Contract Number EL004192 with Stone Environmental Engineering & Science, Inc. for engineering services to design a control building as part of the Spill Prevention, Control and Countermeasures plan, and to increase the contract amount by $13,000.00.
SECTION 2. That the expenditure of $13,000.00, or so much thereof as may be needed, be and is hereby authorized from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Federal Mandated Oil Spill Prevention Project Number 670619, OCA 670619, Object Level Three 6621.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.