Explanation
Background: This legislation authorizes and directs the Franklin County Municipal Court Clerk to modify the software support contract with Maximus, Inc. for the provisions of an Integrated Justice Information System Broker (IJIS) software license and support services for the Clerk of Court's case management system.
The limited software license and software support for the IJIS is needed to facilitate the e-citation exchange between the Columbus Police Department's Advanced Public Safety (APS) quick ticket application and the Clerk's case management system. Maximus, Inc hereby waves the limited software license fee for the IJIS Broker provided the Municipal Court Clerk pays the IJIS maintenance and support fees for twenty-four (24) consecutive months commencing on January 1, 2008. The software support fees shall be paid from the 2008 and 2009 optional fees provided under the original twenty-nine (29) month software support and maintenance agreement approved by the Mayor's Emergency letter on August 7, 2007, contract EA006734.
Ordinance 2807- 97 approved by Council on November 24, 1997, authorized the Franklin County Municipal Court Clerk to enter into a contract with Maximus, Inc. formerly known as Crawford Consulting, Inc. for the installation of CourtView 2000, the Franklin County Municipal Court Clerk case management system. The proprietary ownership by Maximus. Inc. of the CourtView 2000 software is addressed in contract number 18848. The software and all copies are proprietary to Maximus.
CourtView 2000 Software Maintenance and Support Software Contract Modifications:
On August 8, 2007 a Mayor's emergency letter authorized contract EA006734, for the first five (5) months of a twenty (29) month Courtview software maintenance and support agreement for the amount of $137,105.45.
The first modification contract EL007448 was authorized by ordinance number 1541-2007 passed by Council on November 5, 2007 for the next twelve (12) months of software maintenance and support, and optional fees for the amount of $262,960.00.
The second modification of the software maintenance and support contract will amend the contract to include a limited software license for the IJIS Broker and support services to facilitate e-citation between the Clerk's CourtView case management system and the Columbus Police Department.
Fiscal Impact: Funds in the amount of $12,000.00 are available within the 2008 optional fees authorized by ordinance 1541-2007 on November 5, 2007.
Emergency: Emergency legislation is necessary to facilitate the e-citation exchange between the Columbus Police Department's Advanced Public Safety (APS) quick ticket application and the Clerk's case management system and to provide ongoing support.
Contract Compliance: 54-1000588; expiration date 2/7/2010
Title
To authorize and direct the Franklin County Municipal Court Clerk to modify the software support and maintenance contract with Maximus, Inc. for an Integrated Justice Information System Broker software license and software support services for the Clerk of Court's case management system, and to declare an emergency.
Body
Whereas, that ordinance 2807- 97 on November 24, 1997 authorized the Franklin County Municipal Court Clerk to contract with Maximus, Inc. formerly known as Crawford Consulting, Inc. for the installation of CourtView 2000, the Franklin County Municipal Court Clerk case management system in accordance to sole source provisions, section 329.07; and
Whereas, the first five (5) months of the twenty- nine (29) month software support contract, EA 006734 was authorized by a Mayor's emergency letter on August 8, 2007; and
Whereas, the next twelve (12) months of the twenty-nine month software support contract, EL007448, ordinance 1541-2007 was authorized by Council on November 5, 2007; and
Whereas, the limited software license and software support for the IJIS is needed to facilitate the e-citation exchange between the Columbus Police Department's Advanced Public Safety (APS) quick ticket application and the Clerk's case management system; and
Whereas, sufficient funds are available within the 2008 optional fees, contract EL007448; and
Whereas, an emergency exists in the usual daily operation of the Municipal Court Clerk's office, in that it is immediately necessary to provide for the limited software license and software support for the Franklin County Municipal Court Clerk case management system to facilitate the e-citation exchange between the Columbus Police Department's Advanced Public Safety (APS) quick ticket application and the Clerk's case management system and to provide ongoing support, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk be and is hereby directed to modify the contract with Maximus, Inc. for an Integrated Justice Information System Broker software license and software support services for the Clerk of Court's case management system.
Section 2. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after if the Mayor neither approves nor vetoes the same.