Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the construction contract, with 2K General Co., for the Health Department Expansion Renovation project, in the amount of $160,764.98.
This project consisted of a full interior renovation of over 60,000 sq. ft. of the historic Health Department building located at 240 Parsons Avenue. The majority of the work took place on the 3rd and 4th floors with associated work throughout the building.
The original contract was established under Contract No. PO404302, and was authorized by Ordinance No. 1990-2023, and approved by City Council on July 31, 2023.
Due to the design and configuration of the mechanical and duct distribution systems on the 3rd and 4th floors, airflow velocity and duct static pressure are generating noise levels that exceed acceptable code and design standards for occupied spaces. Modification No. 1 (current) will provide and install duct silencers and associated system modifications to reduce airflow noise and bring sound levels within acceptable operating ranges.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $160,764.98
Original Contract Amount: $21,493,900.00 (PO404302)
Modification No. 1 (current): $ 160,764.98
Total (Original and Mod 1): $21,654,664.98
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
This is a design error and omission that was not foreseen until after the mechanical system was installed and commissioned.
C. Why it would not be in the city’s best interests to have the additional contract requirements awarded through other procurement processes?
It is in the best interests of the City to maintain the same contractor to install the duct silencing devices for continuity and knowledge of the existing conditions. This will also maintain the warranty for the installed mechanical system.
D. How the price for the additional goods or services which are subject of the modification was determined.
The contractor performed the necessary scope in one sample area to track the necessary time and material needed to complete the entire scope for all affected areas. The price is based on time and material with a Not to Exceed amount of $160,764.98.
3. CONTRACT COMPLIANCE INFO: 2K General Co., DAX No. 5739, expires 8/25/27, Majority-designated
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against 2K General Co
4. FUTURE MODIFICATION(S): Future modifications are not expected at this time.
5. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to meet the project timeline and deliverables schedule. The project is already substantially complete.
6. FISCAL IMPACT: Funds for this contract are available and budgeted in the Health Department Grant fund.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the construction contract with 2K General Co.; for the Health Department Expansion Renovation project; to authorize an expenditure of $160,764.98 from the Health Department Grant fund; and to declare an emergency. ($160,764.98)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Office of Construction Management, entered into a construction contract, with 2K General Co., for the Health Department Expansion Renovation project, authorized by Ordinance No. 1990-2023, and approved by City Council on July 31, 2023; and
WHEREAS, Modification No. 1 (current) is needed to procure additional funding to install duct silencers and associated system modifications to reduce airflow noise and bring sound levels within acceptable operating ranges, in the amount of $160,764.98; and
WHEREAS, it is necessary to authorize the expenditure of funds within the Health Department Grant Fund - Fund No. 2251; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to modify and increase the construction contract with 2K General Co., for the Health Department Expansion Renovation project, in an emergency in order to meet the project timeline and deliverables schedule; for the immediate preservation of the public safety, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify and increase the construction contract, on behalf of the Office of Construction Management, with 2K General Co., for the Health Department Expansion Renovation project, in the amount of $160,764.98.
SECTION 2. That an expenditure up to $160,764.98, or so much thereof as may be needed, is hereby authorized in the Fund No. 2251, Department of Health, Division No. 5001, in object class 03 - Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.