Explanation
BACKGROUND: The Department of Public Safety, Division of Police, needs to purchase thirty-two (32) Ford Fusions for unmarked police vehicles to replace vehicles with high mileage and significant maintenance costs. The Division of Fleet Management, the Purchasing office, and the Safety Director's office have approved this purchase utilizing the City UTC which is held by Ricart Properties, Inc.
Bid Information: The Purchasing Office has set up a universal term contract with Ricart Properties, Inc. for the purchase of Ford Fusions under contract FL004540.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Ricart Properties, Inc.'s # is 311282546 expires 10/23/2010.
FISCAL IMPACT: This ordinance authorizes an expenditure of $485,440.00 the General Permanent Improvement funds for the purchase of thirty-two (32) Ford Fusions from Ricart Properties, Inc. There is no financial impact on the General Fund operating budget for this purchase. A total of $3,000,000 was budgeted in the General Permanent Improvement Fund for the purchase of Safety vehicles. Of that, $2,392,970.84 has already been encumbered for various vehicle purchases for the Division of Police. The Division last purchased new unmarked vehicles in March 2008 when thirty (30) Chevrolet Impalas were procured from a citywide contract.
Emergency Designation: Emergency legislation is requested so the vehicles can be ordered before the manufacturer's cut-off date.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order from an existing UTC with Ricart Properties, Inc. for the purchase of unmarked vehicles for the Division of Police, to authorize the expenditure of $485,440.00 from the General Permanent Improvement Fund; and to declare an emergency. ($485,440.00)
Body
WHEREAS, the Department of Public Safety, Division of Police, needs to purchase unmarked vehicles to replace vehicles with high mileage and significant maintenance costs; and
WHEREAS, the city has an universal term contract with Ricart Properties, Inc. for the purchase of vehicles; and
WHEREAS, the funding source for this purchase will come from the General Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order for the purchase of unmarked police vehicles prior to the manufacturer's cutoff date, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Ricart Properties, Inc. for the purchase of thirty-two Ford Fusions for the Division of Police on the basis of the City's universal term contract number FL004540.
SECTION 2. That the expenditure of $485,440.00, or so much thereof as may be needed, be and same is hereby authorized as follows:
| DIV 30-03 | FUND 748 | OBJ LEV (01) 06 | OBJ LEVEL (03) 6650 | OCA 748035| PROJECT 330035-100000
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.