Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has an immediate need to renew the software and maintenance service agreement with Spescom for software support, telephone support and upgrades. This agreement has been in place since fiscal year 2000, and supports the imaging software used to create a central repository for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.
This ordinance authorizes payment of the annual maintenance on the Spescom Software with the coverage period from February 24, 2007 through February 24, 2008.
FISCAL IMPACT: During fiscal year 2005, $25,691.00 was expended for this service for the period of February 24, 2005 through February 24, 2006. During fiscal year 2006, $28,261.00 was expended for related services. Funding for the coverage period of February 24, 2007 through February 24, 2008, has been identified and was budgeted within the Department of Technology's 2007 internal service fund; for the Building Services and Neighborhood Services Divisions; to cover the cost of this year's service agreement, in the amount of $31,088.00. The aggregate contract total, including this modification is $134,151.00.
EMERGENCY: Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE: 953634089 Expires: 03/23/2008
Title
To authorize the Director of the Department of Technology to renew the software maintenance and support agreement with Spescom Software on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $31,088.00 from the Department of Technology information services fund, and to declare an emergency. ($31,088.00)
Body
WHEREAS, the Department of Technology, on behalf of the Divisions of Building Services and Neighborhood Services, has an immediate need to renew the software and maintenance service agreement with Spescom Software, and
WHEREAS, this agreement provides new releases, telephone support and upgrades, and has been in place since fiscal year 2000, and supports the imaging software used to create a central repository for all information, such as scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records necessary for building and zoning code enforcement, and
WHEREAS, funding in the amount of $31,088.00 has been identified and available in the 2007 Department of Technology's budget for Building Services and Neighborhood Services within the internal service fund to cover the cost of this service agreement, and
WHEREAS, the coverage period for this agreement is from February 24, 2007 through February 24, 2008, and
WHEREAS, an emergency exist in the usual daily operation of the Department of Technology, in that it is necessary to renew the software and maintenance service agreement with Spescom Software that provides new releases, telephone support and upgrades and has been in service since fiscal year 2000, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a software support and maintenance agreement, on behalf of Building Services and Neighborhood Services, provided by Specscom Software.
SECTION 2: That the expenditure of $31,088.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 240|OCA Code: 514240|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $20,207.20
Div.: 47-01|Fund: 514|SubFund: 010|OCA Code: 440147|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $10,880.80
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.