Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Capital City Electric, LLC. for the purpose of conducting energy efficient interior lighting renovations on Fire Station, No. 13 at 309 Arcadia Avenue. This is the final fire station retro-fit identified through this project, which will benefit the City through lower energy costs, enhanced lighting, and a lower carbon footprint that is only made possible by this renovation.
From this lighting renovation program, a project was established to retrofit up to 26 fire stations with T-8 fluorescent lighting, LED exit lighting, occupancy sensors, lighting control systems, and code compliant wiring, conduits and panels to increase efficiency, lower energy costs, and meet current code requirements. The retro-fitted locations meet all current electrical codes and lighting standards and the operational needs of the firefighters.
Thus far, power consumption at the stations was reduced by 210,000kW while annual electric utility usage will be reduced by 919,800kW-hrs. This is the equivalent of reducing 644 metric tons of CO2 emissions, or 71,092 gallons of gasoline consumption and equals approximately $93,408 in annual energy cost savings.
The original contract was authorized by Ordinance No. 1667-2010, passed December 9, 2010, in the amount of $961,254.00. The contract was subsequently modified by Ordinance No. 0547-2011, passed March 13, 2011, in the amount of $595,000.00 for additional fire stations, and then again via Ordinance 0897-2011, passed June 23, 2011, in the amount of $852,053.00 to renovate yet more fire stations. These additional stations were added, as additional monies were made available for the lighting renovation project as other projects were completed, closed out, or reprioritized.
This modification will allow the City to conclude the energy efficient interior lighting renovations for the final Fire Station of the 26 stations that were identified at the start of the project. Capital City Electric, LLC. has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. It would not be in the best interests of the City to re-bid the last station renovation as prices previously established in the contract were used to determine the cost of this modification, and they were the initial lowest and most responsive and responsible bidder.
Emergency action is requested so the renovations to be undertaken can begin as soon as possible and the city can benefit from the reductions in energy usage and associated costs.
Capital City Electric, LLC. Contract Compliance No. 76-0774593; expiration date September 9, 2012.
Fiscal Impact: The amount of the original contract was $961,254.00. The amount of the first modification was $595,000.00. The amount of the second modification was $852,053.00. The cost of this modification is $74,166.00. The total cost of this contract is therefore $2,482,473.00. Funding for this modification will be from Utility Retroactive Discounts earned from the American Electric Power (AEP) gridSMART program. This incentive funding was earned upon completion of the initial sixteen Stations powered by AEP.
Title
To amend the the 2011 Capital Improvement Budget; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Capital City Electric, LLC. for the renovation of energy efficient interior lighting for the apparatus bay interior of Fire Station No. 13, 309 Arcadia Avenue; to appropriate $86,396.25 within the General Permanent Improvement Fund; to authorize the expenditure of $74,166.00 from the General Permanent Improvement Fund; and to declare an emergency. ($74,166.00)
Body
WHEREAS, Ordinance No. 1667-2010, passed December 9, 2010, authorized the original contract for renovation of energy efficient interior lighting for the City of Columbus fire stations, the contract was modified by Ordinance No. 0547-2011, passed March 13, 20011 and by Ordinance 0897-2011, passed June 23, 2011; and
WHEREAS, it is necessary to modify the contract for renovation of energy efficient interior lighting for the apparatus bay interior of Fire Station No. 13, 309 Arcadia Avenue; and
WHEREAS, it is necessary to appropriate within the General Permanent Improve Fund to allow the expenditure of said funds; and
WHEREAS, monies are available for this contract modification from incentive proceeds provided to the City by the AEP gridSMART program due to earlier efforts by the City to reduce energy consumption at these same Fire Stations; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to modify a contract with Capital City Electric, LLC. for the renovation of energy efficient interior lighting apparatus bay lighting for Fire Station No. 13, 309 Arcadia Avenue so that the renovations to be undertaken can begin as soon as possible; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to modify a contract on behalf of the Office of Construction Management with Capital City Electric, LLC. for the renovation of energy efficient interior lighting for the apparatus bay at Fire Station No. 13, 309 Arcadia Avenue.
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 748
Project Name/Project No./Current Authority/Revised Authority/Difference
Energy Efficient Lighting/ 450007-100000/$0/$86,397/$86,397
SECTION 3. That the Auditor's Office is hereby authorized to appropriate $86,396.25 within fund 748, Project No. 450007-100000, object level 06, OCA number 748007.
SECTION 4. That the expenditure of $74,166.00, or so much thereof may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to be expended from the Department of Finance and Management, Department: 45-50, Fund 748, Project: 450007-100000, Object Level One 06, Object Level Three 6625, OCA Code 748007.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.