City of Columbus - File #: 1061-2004

• File #: 1061-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/3/2004
• In control: Safety Committee
• On agenda: 7/12/2004
• Final action: 7/13/2004
• Title: To authorize and direct the Director of Finance to establish a purchase order for the purchase of (339) portable 800 MHz radios to be used by first responders in the Metropolitan Area, to authorize the expenditure of $980,388.00 from the General Government Grant Fund and to declare an emergency. ($980,388.00).

Date	Ver.	Action By	Action	Result
7/13/2004	1	MAYOR	Signed
7/13/2004	1	CITY CLERK	Attest
7/12/2004	1	Columbus City Council	Approved	Pass
7/12/2004	1	COUNCIL PRESIDENT	Signed
6/22/2004	1	Safety Drafter	Sent for Approval
6/22/2004	1	CITY ATTORNEY	Reviewed and Approved
6/22/2004	1	Safety Drafter	Sent to Clerk's Office for Council
6/17/2004	1	Safety Drafter	Sent for Approval
6/17/2004	1	Auditor Reviewer	Reviewed and Approved
6/17/2004	1	CITY AUDITOR	Reviewed and Approved
6/16/2004	1	Finance Reviewer	Reviewed and Approved
6/16/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/10/2004	1	ODI DIRECTOR	Reviewed and Approved
6/10/2004	1	Safety Drafter	Sent for Approval
6/8/2004	1	EBOCO Reviewer	Reviewed and Approved
6/7/2004	1	Safety Reviewer	Reviewed and Approved
6/7/2004	1	SAFETY DIRECTOR	Reviewed and Approved
6/4/2004	1	Safety Reviewer	Reviewed and Approved
6/3/2004	1	Safety Drafter	Sent for Approval
6/3/2004	1	Safety Reviewer	Reviewed and Approved
6/3/2004	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:

A.      Need:      The Division of Support Services is in need of establishing a purchase order for the purchase of 800 MHz portable radios to be used for regional radio "Interoperability" throughout the Columbus Metropolitan Area.

B.       Bid Information:  The Purchasing Section of the Department of Finance advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a).  Bid SA0001049JY.  There were two bids:

      Motorola, Inc.                                       $1,488,270

Bear Communications, Inc.                  $   980,388

Bear Communications, Inc. was the  lowest and best  bid.

C.      Contract Compliance Number:  Bear Communications           #95-3868203

D.      Emergency Designation:  Emergency designation is requested, Federal Grant  "Community Oriented Policing Services" (COPS) project and must be implemented by October 2004.

FISCAL IMPACT:      Seventy-five percent of the total amount of the legislation represents grant funds received from the Federal Government and twenty-five percent represents City of Columbus matching funds.

Title

To authorize and direct the Director of Finance to establish a purchase order for the purchase of (339) portable 800 MHz radios to be used by first responders in the Metropolitan Area, to authorize the expenditure of $980,388.00 from the General Government Grant Fund and to declare an emergency.  ($980,388.00).

Body

WHEREAS, the Division of Support Services has a need to establish a purchase order for the (339) portable 800 MHz radios to be used by first responders in the Metropolitan Area; and,

WHEREAS, Bear Communications, Inc. was the lowest and best bid; and,

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to obtain (339) portable 800 MHz radios to be used by first responders in the Metropolitan Area and to purchase them before the time restrictions of the Grant Fund which must be implemented by October, 2004; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.  That the Director of Finance be and is herby authorized to establish a purchase order with Bear Communication, Inc. for the purchase of (339) portable 800 MHz radios

Section 2.  That this agreement is made in accordance with the provisions of Section 329.07(e) of the Columbus City Code.

Section 3.  That for the purpose stated in Section 1 hereof, the expenditures of $980,388 or so much thereof as may be needed, is hereby authorized from:

DIVISION   FUND       OBJECT LEVEL 3         OCA CODE            GRANT

3002                 220                    6644                                 # 324001               # 324001

AMOUNT $980,388

To which 75% is from the Federal Grant Fund and 25% will be from funds transferred from SIT into the Grant Fund.

Section 4.  That for reasons stated in the preamble hereto, which is herby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.