Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Intergraph Corporation for Premium Maintenance Services and the IDispatcher/ICalltaker training license for the Computer Aided Dispatching System (CAD) starting June 1, 2023 through May 31, 2024. CAD is used to assist in processing calls from the public in the 911 Emergency Communications Center in the Support Services Division, as well as the Division of Fire Alarm Office. The system aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system.
Contract Compliance: Contract Compliance Number # CC-009804 Vendor#009804 - Expiration 4/19/2024
Bid Information: Intergraph is the only known company that can provide maintenance and support for the Computer Aided Dispatching System (CAD) and IDispatcher/ICalltaker training license as it is proprietary software. Therefore, this contract is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
FISCAL IMPACT: This ordinance authorizes the expenditure of $633,953.40 from the general fund for CAD maintenance services with Intergraph Corporation in accordance with the sole source procurement provisions of the Columbus City Codes. Funds are available in Support Services' general fund budget for this contract.
Total recent expenditures for CAD maintenance include:
2022: $555,458.64
2021: $497,573.22
2020: $695,156.01
Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Intergraph Corporation for maintenance services and the IDispatcher/ICalltaker training license for the CAD system in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $633,953.40 from the general fund. ($633,953.40)
Body
WHEREAS, the Department of Public Safety, Division of Support Services, has a need to enter into contract with Intergraph Corporation for a maintenance agreement for the CAD system; and,
WHEREAS, Intergraph Corporation provides help desk support, website support, and software updates which facilitate the CAD System's daily operations; and,
WHEREAS, Intergraph Corporation is the only known company that can provide maintenance services 24 hours a day, seven days a week for this system, and as such, this contract is being entered into pursuant to the sole source provisions of the Columbus City Codes Chapter 329; and,
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety, on behalf of the Division of Support Services, to authorize the Director to enter into contract with Intergraph for maintenance and support which will allow the Police and Fire communications systems to operate without interruption; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into a contract with Intergraph Corporation for Premier Maintenance and Support of the CAD system for the period of June 1, 2023 through May 31, 2024.
SECTION 2. That this agreement is hereby entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $633,953.40, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.