Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Arcadis U.S., Inc., for the Parsons Avenue Water Plant (PAWP) Wellfield Development Project, in an amount up to $1,534,500.00, for Division of Water Contract No. 2210.
The PAWP Wellfield Development project will design and construct improvements to develop a new wellfield and associated raw waterline based on recommendations from the PAWP Concept Plan Update project. This legislation will provide for Preliminary Design Services for the proposed collector well 112 (CW112).
The PAWP services multiple planning areas, therefore, this project is coded as “99” - Citywide”.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will partially offset future anticipated loss of existing wells and/or well capacity at the PAWP. Having an adequate supply of water is important for the City growth and economic development. This work will occur within the city’s property south of the plant and will not be accessible to the public, therefore, public meetings are not anticipated.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultants, 4. local workforce, and anticipated project team.
Three (3) proposals were received on November 5, 2021 from: Arcadis U.S., AECOM Technical Services, and Burns & McDonnell Engineering Company.
An evaluation committee reviewed the proposal and recommends that the PAWP Wellfield Development Project be awarded to Arcadis U.S., Inc.
The Contract Compliance Number for Arcadis U.S., Inc. is 57-0373224 (expires 3/18/23, MAJ) and their DAX Vendor Number is 9409. Additional information regarding all bidders, description of work, contract time frame, and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Arcadis U.S., Inc.
4. FUTURE MODIFICATIONS: Future contract modifications are anticipated to provide Detail Design Services and Engineering Services During Construction, as this is a multi-year project.
5. FISCAL IMPACT: A transfer and appropriation of funds within the Water PayGo Fund - Fund No. 6016 will be necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Arcadis U.S., Inc. for the Parsons Avenue Water Plant Wellfield Development Project; for the Division of Water; to authorize a transfer, appropriation, and expenditure up to $1,534,500.00 within the Water PayGo Fund; and to authorize an amendment to the 2021 Capital Improvements Budget. ($1,534,500.00)
Body
WHEREAS, three (3) technical proposals for professional engineering services for the PAWP Wellfield Development Project were received on November 5, 2021; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Arcadis U.S., Inc.; and
WHEREAS, it is necessary to authorize a transfer, appropriation, and expenditure up to $1,534,500.00 within the Water PayGo Fund - Fund No. 6016, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Arcadis U.S., Inc., for the PAWP Wellfield Development Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the PAWP Wellfield Development Project with Arcadis U.S., Inc. (FID #57-0373224), 100 E. Campus View Blvd., Suite 230, Columbus, OH 43235; for an expenditure up to $1,534,500.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $1,534,500.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6016 - Water PayGo Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvements Budget is hereby amended per the account codes in the attachment to this ordinance.
SECTION 4. That the appropriation and expenditure of $1,534,500.00, or so much thereof as may be needed, is hereby authorized in Fund 6016 - Water PayGo Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.