Explanation
Background:
Existing fitness equipment located within Columbus Recreation Centers must be consistently maintained and upgraded for the safety of the public. For this purpose it is necessary to modify the contract with G&G Fitness for these services that was authorized by Ordinance Number 2173-2013. The contractor will provide fitness equipment and equipment maintenance services to at least 15 recreation centers including, but not limited to, the Adventure Center, Beatty, Brentnell, Marion Franklin, Schiller Park, Thompson, Blackburn, Dodge, Far East, Gillie, Lazelle, Martin Janis, Milo Grogan, Westgate, and Whetstone Recreation Centers. This modification will be for the term of April 1, 2015 to March 31, 2016.
The contract with G&G Fitness will have a not-to-exceed expenditure limit of $86,694.68 and will include $51,694.68 in equipment replacement costs and $35,000.00 in repairs and preventative maintenance of existing equipment.
Emergency action is requested so the contract can be processed, making available the necessary funds needed to maintain equipment for the health and safety of the public. This ordinance is contingent on passage of ordinance 0616-2015.
Principal Parties:
G&G Fitness
Bryan Knapp
2656 Sawmill Place Blvd.
Dublin, OH 43235
(614) 336-0036
Contractor Federal ID #: 16-1365573; expiration date is 8/13/2015
Fiscal Impact: $40,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 747, $35,000.00 from the Recreation and Parks Operating Fund and $11,694.68 from the Health and Wellness Grant Fund to meet the financial obligations of this expenditure.
Title
To authorize the Director of Recreation and Parks to modify a contract with G&G Fitness for new fitness equipment and maintenance of existing fitness equipment in 15 recreation centers; to appropriate and authorize the expenditure of $40,000.00 from the Recreation and Parks Permanent Improvement Fund; to authorize the expenditure of $35,000.00 from the Recreation and Parks Operating Fund; to authorize the expenditure of $11,694.68 from the Recreation and Parks Grant Fund; to amend the 2014 Capital Improvements Budget; and to declare an emergency. ($86,694.68)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to modify a contract with G&G Fitness for new fitness equipment and maintenance of existing fitness equipment to extend the term through March 31, 2016 and add funding to the contract to purchase equipment; and
WHEREAS, proposals were received by the Recreation and Parks Department on August 16, 2013 for the design, build, installation, purchase, and maintenance of fitness equipment; and
WHEREAS, a three-year equipment replacement and maintenance agreement was authorized per Ordinance 2173-2013 starting April 1, 2014; and
WHEREAS, the yearly contract amount approved shall be increased by $11,694.68 for a total of $86,694.68 due to the addition of grant funds for the purchase of fitness equipment; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 747 for the fitness equipment project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify a contract with G&G Fitness for fitness equipment improvements so that equipment can be maintained in good condition without a gap in service, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to modify the contract with G&G Fitness to extend the term through March 31, 2016 and to increase the contract amount to $86,694.68 for new fitness equipment and maintenance of existing fitness equipment in, at least, 15 City of Columbus recreation centers.
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation:
CURRENT:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$266,292 (Carryover)
Fund 747: Project 510040-100000/Equipment/$2,996 (Carryover)
AMENDED TO:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$229,288 (Carryover)
Fund 747: Project 510040-100000/Equipment/$40,000 (Carryover)
SECTION 3. That the amount of $37,004.26 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
FundType Dept. Fund Project No. Obj. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999 6651 900747 $37,004.26
SECTION 4. That the transfer of $37,004.26 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the correct project area for various improvements for the Recreation and Parks Department as follows:
FROM:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $37,004.26
TO:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 510040-100000 Equipment 6651 747040 $37,004.26
SECTION 5. That the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Object Level 3 Amount
510040-100000 (Equipment) 747040 6651 $40,000.00
SECTION 6. That the expenditure of $35,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 285, as follows:
OCA Code Object Level 3 Amount
510297 3375 $35,000.00
SECTION 7. That the expenditure of $11,694.68 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 283, as follows:
OCA Code Object Level 3 Amount
TBD 2269 $11,694.68
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.